Administrative Specialist - ATC Foundation (4OF26) at North… · Aiken…

Summary: The North Carolina Department of Agriculture and Consumer Services is hiring an Administrative Specialist to support the Aiken Technical College Foundation Office. The role maintains donor and office records, supports fundraising and donor engagement activities, manages financial records and accounting functions, and provides administrative and logistical support for meetings and events.

Responsibilities:
- Maintains constituent records, including address and personal data updates, gift entry, acknowledgements, receipting, and reporting using the constituent records management system
- Responsible for executing all office correspondence and administrative functions, including composing letters, maintaining calendars, distributing mail, preparing requisitions, and maintaining office supply inventories. Maintains accurate and well-organized office records through the daily entry and upkeep of database files and the use of standardized filing systems, including both hard-copy and electronic records of all office transactions
- Responsible for maintaining comprehensive financial records for the Foundation Office, including budgets, vendor payments, and fundraising documentation. Prepares monthly financial reports, audit documentation, and other required materials. Coordinates accounting activities related to Foundation development functions, including accounts receivable and payable, and facilitates the exchange of financial information between Foundation accounts and the College Business Office using fundraising and accounting software systems
- Assists the Director in the planning and execution of all fundraising activities and donor engagement initiatives. Collaborates with the Director to build and maintain strong relationships with donors and alumni, serving as a liaison to foster ongoing communication, stewardship, and support for Foundation programs and initiatives
- Provides logistical and administrative support for meetings and events for the Foundation Director and the ATC Foundation Board, including the preparation and timely distribution of meeting minutes. Participates in College-wide activities, committees, and professional development opportunities, and performs other duties as assigned

Required Qualifications:
- High School diploma required

Preferred Qualifications:
- An Associate's degree and one (1) year of related administrative office experience preferred

Required Skills: Constituent Records Management, Fundraising Administration, Accounting, Accounts Receivable and Payable, Financial Reporting, Database Recordkeeping, Event Planning, Relationship Management

Benefits: Health and dental insurance for eligible employees, Retirement and savings plan options, Paid vacation and sick leave, Telecommuting and flexible work schedules are available to employees of some state agencies, Health insurance, including prescription coverage and wellness benefits, for eligible employees, Dental, vision, term life insurance, long term disability, and flexible spending accounts for health and child care expenses, Retirement plan options, including defined benefit and defined contribution plans, Eligible employees may participate in the South Carolina Deferred Compensation Program, offering 401(k) and 457 plan options, Tuition assistance, Holiday, annual, and sick leave, Discounts on purchases, travel, and more