Administrative Assistant – Community Center- PRT at North… · Surf City

Summary: The North Carolina Department of Agriculture and Consumer Services is looking for an Administrative Assistant for the Community Center within the Parks, Recreation & Tourism Department. This part-time role involves planning and implementing activities at the Surf City Community Center, serving as the first point of contact for visitors, and performing various administrative tasks. Responsibilities: - Assists the Recreation Administrative Supervisor in planning, implementing, and evaluating activities for the community center, including on-site duties during the month, week, day, and post-event - Works a non-traditional schedule, including evenings, nights, and weekends, with limited supervision - Serves as the first point of contact at the Surf City Community Center via telephone, email, and walk-ins - Collects fees for membership, rentals, classes, camps, clinics, athletic leagues, and special events and maintains payment records in the appropriate files and software - Answers and directs phone calls, forwarding messages and requests to appropriate staff members - Performs basic administrative tasks such as utilizing a computer to complete projects, typing, copying, and faxing materials as assigned, and responding to inquiries in person, over the phone, or via email - Provides assistance across all divisions of the PRT department as required - Assists in setting up and breaking down facilities for meetings, classes, programs, and events - Assists with Processing, communication, and coordination of the Community center information - Creates promotional materials for events and programs, keeping employees and participants consistently updated on community center activities - Provides assistance across all divisions of the PRT department as required - Ensures the safety of all participants, treats minor first-aid incidents, completes accident reports, and provides a copy to the Recreation Administrative Supervisor - Collects fees for special events, memberships, rentals, classes, camps, clinics, and athletic leagues and maintains records of payments in the appropriate files and software - Maintains a clean work environment at all times - Performs other duties of a similar nature or level Required Qualifications: - A High School Diploma or General Equivalency Diploma (GED) is preferred - Ability to successfully perform the essential duties and responsibilities of the job - One to two years of experience in Parks and Recreation - Valid Driver's License (NC Preferred) - Bloodborne Pathogens (BBP) (preferred, required within 3 months of hire) - CPR/AED Certification (preferred, required within 3 months of hire) - Knowledge of records management principles - Knowledge of current office practices and procedures - Knowledge of principles and practices of promotional work - Ability to represent the Town professionally and respectfully while interacting with diverse individuals Preferred Qualifications: - NC Commercial Driver's License – Passenger Endorsement Required Skills: CPR/AED Certification, Bloodborne Pathogens (BBP) Certification, Records management, Event planning, Office software, Phone answering techniques, Mail sorting and delivery Benefits: This position is not benefits eligible