Account Clerk I, II, III - Washington Middle at North… · Honolulu

Summary: The Hawaii State Department of Education is seeking an Account Clerk I, II, or III for Washington Middle School in Honolulu. The role performs accounting and clerical functions, including recording and reconciling financial transactions, processing cash collections and invoices, preparing accounting documents and financial statements, maintaining inventory records, and potentially supervising lower-level clerks.

Responsibilities:
- Verifies and enters details of costs, charges or other similar bookkeeping items to correct accounts or classifications
- Receives, receipts and deposits cash collections of various kind, and maintains appropriate records; consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information
- Performs numerous types of computations such as discount, interest, ratio and percentage; determines rates, costs, amounts or other specifications for various types of items, selecting and using tables or classification data
- Explains details of services, methods or policies; prepares requisitions or purchase orders, and may place orders for supplies, materials, equipment or contract services; processes invoices and may prepare vouchers for approval to authorize disbursement
- May maintain inventory control records
- Reviews the accounts clerical work of others, calling attention to use of incorrect procedures or methods and to incorrect entries or results
- Composes correspondence requiring specific knowledge of methods, procedures, policies or other information; determines the general ledger accounts, journals and subsidiary accounts affected and the debit and/or credit entries to be made; summarizes transactions having a like effect and preparing control sheets or other posting documents reflecting the debit and/or credit entries to be made
- Totals entries at specified intervals and takes a trial balance of debits and credits; determines corrective entries required to bring accounts into balance; closes and reconciles accounts
- May supervise one or more lower-level account clerk or other subordinates

Required Qualifications:
- Except for the substitutions provided in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table:
- Account Clerk I | 1/2 | 0 | 1/2
- Account Clerk II | 1/2 | 1 | 1-1/2
- Account Clerk III | 1/2 | 2\* | 2-1/2
- Some Account Clerk III positions require that applicants possess supervisory aptitude
- Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor indicating the possession of supervisory potential
- General Experience:   Work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately
- Specialized Experience:   Work involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and record­ing numerical data to keep sets of financial accounting records complete and to derive reports therefrom
- Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and office practices and procedures relating to the processing and recording of transactions and accounting information
- For levels III, this work must have involved reconciling accounts (i.e. checking for errors, balancing, and going back to original source document for verification); and the preparation of standard financial statements
- Graduation from high school with courses in basic English and arithmetic may be substituted for six (6) months of general experience
- Successful completion of a substantially full-time equivalent accounting curriculum leading to a degree or diploma at an accredited business school, community college or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements, may be substituted for specialized experience on the basis of one (1) year of such training for one (1) school year of experience, up to a maximum of two (2) years
- Completion of one (1) school year of (more than one-year program) substantially full-time accounting curriculum which normally leads to a degree or diploma at an accredited business school, community college or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements may be substituted for one (1) year of specialized experience
- Education in an accredited university in a baccalaureate program may be substituted for specialized experience in the following basis:
- A baccalaureate degree in accounting will be deemed to have met the experience requirements for the Account Clerk V level
- Fifteen (15) semester hours of training may be substituted for six (6) months of experience, up to a maximum of three and one-half (3-1/2) years provide the training included at least three (3) credits per semester of accounting courses such as accounting theory and methods used to record and report financial information; analysis of methods for valuing the assets, liabilities, and ownership; etc
- Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified
- Do you possess at least six (6) months of general work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately; OR did you graduate from high school/GED with courses in basic English and arithmetic?
- Do you possess at least one (1) year of work experience involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom?
- Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations AND office practices and procedures relating to the processing and recording of transactions and accounting information
- Also, for Levels III, this work must have involved reconciling accounts (i.e. checking for errors, balancing, and going back to original source document for verification); AND the preparation of standard financial statements
- I have successfully completed an accounting curriculum and have received a degree or diploma at an accredited business school, community college, or other comparable institution. This program included accounting courses in double-entry procedures and the preparation and interpretation of financial statements
- I have completed one year of a full time accounting curriculum leading to a degree or diploma at an accredited business school, community college, or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording, and summarizing transactions; and the preparation and interpretation of financial statements
- I don't have a Bachelor's degree in Accounting, but I do have completed Accounting courses in a baccalaureate degree program at an accredited university
- I have a Bachelor's Degree in Accounting from an accredited university

Required Skills: Accounting Records Management, Accounting Classification and Terminology, Financial Transaction Processing, Account Reconciliation, Financial Statement Preparation

Benefits: You may be eligible for 13 paid holidays each year; 14 holidays during an election year., Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days of vacation per year., Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days of sick leave per year. Accumulated (unused) credits may be used toward computing retirement benefits., If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan., The State provides a free life insurance policy for employees and retirees., Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld., Eligible employees can reduce their federal and state income taxes and social security taxes through Island Flex, which allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a before-tax basis., The State contributes to a retirement plan for eligible employees., If eligible, Department employees are able to participate in a tax shelter annuity program and contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products., The State offers employees a tax deferred (sheltered) retirement investment program through voluntary payroll deductions., Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under the Temporary Disability Insurance program., The State contributes to an employee's Social Security account., If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation., Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities.