Executive Assistant 1 - Marketing (Hybrid - Seattle, WA)

Summary: Nordstrom is seeking a highly organized and detail-oriented Executive Assistant 1 to support senior Marketing leaders. This role involves exceptional calendar management, prioritization, and operational support to enable leadership effectiveness and ensure smooth communication across teams. Responsibilities: - Own end-to-end calendar management for assigned leaders, including proactive prioritization, preparation, and coordination of meetings and events - Actively assess meeting purpose, participants, and timing to ensure the leader’s time is aligned to top priorities - Anticipate conflicts, identify trade‑offs, and recommend solutions before issues arise - Partner with other Executive Assistants to align calendars across senior leaders and ensure seamless scheduling - Coordinate the rhythm of the business for the assigned organization – understanding the standing team meetings and ensuring that each meeting is scheduled at the right cadence, with the right attendees - Prepare agendas and pre‑reads as needed; ensure the right materials and context are available in advance - Support large‑scale meetings (e.g., leadership forums, Town Halls, planning sessions, recognition meetings) through material creation, scheduling, logistics, and coordination - Coordinate travel plans, including itinerary creation, adjustments, and expense reconciliation - Manage expenses, invoices, and administrative processes with accuracy and timeliness - Maintain accurate organizational charts and distribution lists for Inventory Operations teams - Build strong working relationships with Executive Assistants across Marketing, Digital, Merchandising, and other areas of the business - Serve as a trusted connector and information hub, ensuring smooth communication and collaboration - Contribute to continuous improvement of EA best practices, rhythms, and operating standards Required Qualifications: - Demonstrated experience in an administrative or executive support role, ideally supporting senior leaders - Exceptional calendar management skills, with a proven ability to prioritize, anticipate needs, and manage complexity - Strong attention to detail and follow-through; you reliably close loops and keep work moving - High degree of proactiveness and task velocity; you see what needs to be done and act - Excellent interpersonal and communication skills; comfortable working with leaders at all levels - Strong organizational and time management skills, with the ability to juggle multiple priorities - Sound judgment and discretion when handling sensitive information - Proficiency with Microsoft Outlook, Teams, PowerPoint, and Excel - A service-oriented mindset and commitment to enabling leaders and teams to do their best work Preferred Qualifications: - Experience leveraging AI tools and technologies to streamline workflows and increase throughput, driving greater efficiency and productivity Required Skills: Calendar Management, AI Tools, Microsoft Outlook, Microsoft Teams, Microsoft PowerPoint, Microsoft Excel, Proactiveness Benefits: Medical/Vision, Dental, Retirement and Paid Time Away, Life Insurance and Disability, Merchandise Discount and EAP Resources, 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more.