Accounts Receivable Specialist II at Nomad in Toronto, Ontario, CA

About Nomad

Nomad Fuel is a technology-driven fuel management platform helping trucking companies optimize their fuel spend, simplify payments, and access the most competitive pricing across North America. Our mission is to modernize the way fleets fuel and pay, empowering our partners to move further, faster, and more efficiently.

Position Overview

As our Accounts Receivable Specialist II, you will be responsible for managing the day-to-day accounts receivable operations across Nomad’s fleet clients. You will own daily payment processing activities, including PAD processing, manual payment processing, remittance activities, account reconciliation, and maintaining accurate customer account records.

Working closely with Finance, Operations, Credit, and Collections teams, you will ensure payments are processed accurately, customer accounts remain up to date, and outstanding issues are identified and resolved quickly. You will play a key role in supporting strong cash flow management and maintaining accurate financial records as Nomad continues to scale.

Key Responsibilities

Daily Accounts Receivable Operations (50%)

· Process daily PAD transactions and monitor payment activity across customer accounts.

· Process manual payments including ACH, EFT, wire transfers, and card payments.

· Apply customer payments accurately against outstanding invoices and balances

· Investigate failed payments, declined transactions, and payment discrepancies.

· Maintain accurate customer account records and transaction history.

· Monitor account activity to ensure payments are processed within required timelines.

Remittance & Payment Processing (20%)

· Process and remit collected customer payments to REV according to established procedures.

· Ensure payment transfers are completed accurately and within required timelines.

· Maintain supporting documentation for remittance activities.

· Coordinate with Finance teams to resolve payment-related questions or discrepancies.

Account Reconciliation & AR Management (20%)

· Reconcile customer accounts to ensure payments, balances, and outstanding amounts are accurate.

· Review payment history and investigate account discrepancies.

· Maintain accurate AR records and support reporting requirements.

· Assist with month-end AR reconciliation activities.

Collections Support & Internal Coordination (10%)

· Monitor outstanding balances and identify accounts requiring additional follow-up.

· Partner with the Collections Specialist on accounts requiring recovery efforts.

· Provide account details, payment history, and documentation to support collection activities.

· Collaborate with Finance, Operations, and Customer teams to resolve account issues.

Qualifications

· 2–4+ years of accounts receivable, billing, payment processing, or finance operations experience.

· Strong understanding of AR processes, payment application, reconciliation, and accounting principles.

· Experience processing electronic payments including PAD, ACH, EFT, wire, or card payments.

· Intermediate Excel skills (pivot tables, lookups) and comfort learning new financial systems quickly.

· Strong attention to detail, accuracy, and ability to manage financial data.

· Excellent communication skills with the ability to work effectively with internal teams and customers.

· Strong problem-solving skills and ability to work independently in a fast-paced environment.

· Experience with FactorSoft, WEX, Comdata, or ERP/accounting software is considered an asset

· Ability to work on-site in our Toronto office as part of a hybrid schedule.