Business Management - Executive Assistant at NKSFB in Los Angeles, CA

Summary: NKSFB, LLC is the largest business management firm in the country, seeking an experienced Executive Assistant to support a team of partners. This role involves providing high-level administrative, operational, and strategic support to ensure efficient management of partners’ time and communications. Responsibilities: - Attend to phone calls from clients and update the partner with the call list - Schedule executive meetings, including lunches and dinners - Get lunch for partner or partner meetings as needed - Other light errands as needed – Coffee, Bank Drops, FedEx, Post Office - Greet and receive visitors - Prepare correspondence to clients or outside vendors - Coordinate and arrange dial-in and conference calls - Coordinate, assemble, and deliver financial meeting packages - Schedule, book airfare, hotel, dining reservations, itinerary preparation, etc - Review partner credit card statements for accuracy, process payments, and submit expense reimbursements in a timely manner - Filing and organization of client documents - Scanning documents into the firm document management system - Liaison between partner and IT to ensure partner equipment is working properly - Notification and tracking of Continuing Professional Education (CPE) credits and Certified Public Accountant (CPA) license renewals - Prepare and send engagement letters and supporting documentation to new clients - Track receipt of engagement letters, pre-signed forms, and demographic information sheets from new clients - Update client database with new client information - Track tasks for partners that have been completed and are in process - Track and record partners’ time sheets in the internal billing system - Keep track of partner miles, points, and subscriptions - Dial in phone calls for partners - Respond to urgent meeting requests via cell phone or at home when needed - Open and sort partner mail - Coordinate partner signing of checks, wires and urgent requests - Strict confidentiality is required - Other related duties as assigned Required Qualifications: - Competency in Microsoft applications including Word, Excel and Outlook - Light bookkeeping skills, preferably using software (i.e., QuickBooks, Xero, Sage, etc.) - Self-motivated with excellent organization skills - Strong verbal and written communication skills a must - Attention to detail and ability to multitask is an assets - Strong organizational and problem-solving skills - Exceptional interpersonal skills - Friendly and professional demeanor - Ability to work well with a team and pitch in when needed - High School Diploma Required Skills: Microsoft applications, Light bookkeeping Important Skills: communication skills, Organizational skills Nice-to-Have Skills: Interpersonal skills, Attention to detail, Teamwork Benefits: Medical, Dental, and Vision coverage, Flexible Spending Account, Basic Life and AD&D, Voluntary Life and AD&D, Long Term Disability, Voluntary Critical Illness and Cancer, Hospital Indemnity and Accident Coverage, Genetic Screening and Cancer Support, Pet Insurance, Accrue 15 PTO days annually, 401k, Match, and Profit Sharing Plan, 10 Paid Holidays and 1 Floating Holiday