FWS Administrative Assistant at NewSchool of… · San Diego

FWS ADMINISTRATIVE ASSISTANT Temporary · Location: San Diego, CA, US Title of position: Administrative Assistant / Student Worker Supervisor: Charles Diaz, Facilities and IT Technician Position Start Date: Summer 2026 Number of students needed: One (1) Schedule: TBD, up to 20 hours per week Salary: $18 per hour GENERAL SUMMARY The IT and Facilities department is seeking a reliable, organized, and detail-oriented student to serve as an Administrative Assistant.  This position provides essential support to daily IT and campus facilities operations and offers hands-on exposure to administrative processes, customer service, and operational coordination in a professional environment. Note: This position is funded through the Federal Work-Study program. Applicants must have a confirmed Federal Work-Study award in their current Financial Aid package to be eligible. ESSENTIAL DUTIES AND RESPONSIBILITIES • Administrative Support: Assist IT and Facilities leadership and staff with assigned administrative tasks, correspondence, and coordination activities. • Service Requests & Tracking: Assist with logging, tracking, and following up on IT help desk tickets and Facilities work orders. • Data & Documentation: Perform data entry, digital filing, scanning, and organization of records and documentation. • Scheduling & Coordination: Assist with scheduling meetings, managing calendars, coordinating vendor visits, and reserving rooms. • Office & Asset Support: Monitor IT and facilities supply inventories and submit restock requests. • Special Projects: Support department projects such as equipment audits or campus operations. • Customer Service: Serve as additional contact for basic IT or Facilities inquiries. • Confidentiality & Compliance: Handle sensitive information responsibly and follow institutional policies. REQUIRED QUALIFICATIONS • No history of academic or conduct issues SKILLS AND SPECIFICATIONS • Proficiency in Microsoft Office or Google Workspace • Strong verbal and written communication skills • Excellent organizational skills and attention to detail • Customer-service oriented with professional demeanor • Ability to multitask in a dynamic environment SCHEDULE Work shifts will be scheduled between 8:00 AM - 5:00 PM, Monday - Friday.  Academic schedules will be accommodated. APPLICATION DEADLINE Open until filled.