New York Theatre Workshop - Executive… at New York… · New York

Summary: New York Theatre Workshop is a nonprofit theatre organization that supports visionary theatremakers through productions, workshops, and community programs. The Executive Assistant supports the Artistic Director and Managing Director by managing schedules, correspondence, travel, meetings, Board-related work, and executive projects while providing occasional reception coverage.

Responsibilities:
- Coordinates the schedules for the Artistic Director and Managing Director, including purchasing tickets, booking reservations, and collaborating with external and internal stakeholders and community members on planning meetings
- Manages travel, phone lines, contacts, meeting preparation and correspondence for the Artistic Director and the Managing Director. Reconciles both credit card statements
- Tracks and executes action items and supports projects and long-term departmental and organization-wide planning on behalf of the Artistic Director and Managing Director and in collaboration with the Chief of Staff
- Assists Chief of Staff, Managing Director, and Development team members in coordinating quarterly Board of Trustees' meetings and Board Committee Meetings including scheduling, preparing meeting materials, agendas, and meeting minutes. · Supports Chief of Staff with communication, engagement, and materials for Board of Trustees governance and relations
- Collaborates with Development Department on special events, grant review processes, and tracking and initiating of the Artistic and Managing Directors' donor, prospect, Board, artist and constituent relationships
- Supports Chief of Staff in setting up, organizing agendas, preparation, and scheduling for monthly all staff meetings and any staff events or trainings. Takes notes at Senior Leadership Team meetings and All Staff Meetings as needed
- Supports the Artistic Director and Managing Director on-site at NYTW whenever the leaders are in the office
- Provides backup reception coverage as needed, including answering phones, greeting visitors, directing inquiries, and maintaining efficient front desk operations

Required Qualifications:
- You're committed to equity, diversity and inclusion in all aspects of your work
- You have a passion for theatre and a desire to build meaningful connections between adventurous theatregoers and visionary artists
- You have prior office, scheduling, stage management, or assisting experience, and an interest in the management of not-for-profit cultural institutions
- You are committed to open and honest communication while also using tact and discretion, and you have the ability to maintain confidentiality
- You have strong written and verbal communication skills
- You build strong, collaborative relationships with artists, staff, Board members, and donors alike
- You are organized and detail-oriented, taking pride in creating and maintaining efficient processes and systems
- You exercise perceptive judgment and thoughtful prioritization in your decision-making, and you're a proactive problem solver who can work both independently and collaboratively
- The applicant should intend to reside in the greater NYC area

Preferred Qualifications:
- A working knowledge of the New York theatre world is a plus

Required Skills: Scheduling, Office Administration, Board Governance, Nonprofit Theatre Administration

Benefits: Employer-paid medical insurance, Employer-paid dental insurance, Employer-paid life insurance, Paid time off, Several affinity spaces, A Core Team of staff members across the organization committed to moving specific initiatives forward in our focus on Equity, Diversity and Inclusion, Hybrid work environment with the ability to work from home depending on Executive Leadership schedules