Legal Contracts & Administration Specialist at New Pig in Tipton, IN

New Pig Corporation – Legal Support Specialist – Tipton, PA 16684
The Legal Support Specialist supports the legal department by administering contract and consent form workflows in Agiloft, managing the organization's Certificate of Insurance (COI) process, and maintaining the company's trademark and patent portfolios. This role tracks renewal deadlines, processes legal paperwork, maintains accurate electronic and physical filing systems, and serves as a key liaison between the legal team and internal/external stakeholders on contract matters.
Responsibilities
Contract & Certificates of Insurance
Review and create contract templates within Agiloft (contract software system)
Review consent and release forms for accuracy and completeness
Update document and workflow status within Agiloft
Evaluate, process, track and update Certificates of Insurance
Maintain electronic COI records and ensure accessibility for internal teams
Manage PIM and PAL dashboards and reporting
Trademark & Patent Administration
Evaluate and manage trademark and patent-related email correspondence
Maintain trademark & patent tracking spreadsheets and logs
Maintain electronic trademark & patent files
Update and maintain the Intranet system and web listing records for trademarks
Track trademark renewals and filing deadlines
Process trademark and patent related paperwork and filings
Support management of trademark infringement matters, including documentation and coordination with legal
Update and maintain the Intranet list for patent records
Track patent renewal and filing deadlines
Store and safeguard original patent documents
Work directly with legal counsel on trademark matters
General Administration
Maintain accurate spreadsheets and tracking logs across all IP and contract functions
Maintain organized electronic filing systems
Monitor and respond to legal department email correspondence in a timely manner
Qualifications & Competencies
Degree or equivalent experience in legal support, paralegal studies, or business administration
Minimum 1-3 years’ experience in legal operations, paralegal, or contracts/IP administration role
Experience with Agiloft or similar contract lifecycle management (CLM) software
Familiarity with trademark and patent administration, filing processes, and renewal tracking
Strong organizational skills with high attention to detail. Accuracy in document and data management.
Ability to manage multiple deadlines and competing priorities independently. Deadline and calendar management.
Proficient in Microsoft Office with strong experience in Excel, Adobe and other spreadsheet/tracking tools
Strong written and verbal communication skills for coordinating with legal counsel and internal stakeholders
Process-oriented approach to recurring administrative workflows