Office Manager - Oak Forest at New Life… · Oak Forest

Job Summary: The Office Manager will oversee the Oak Forest administrative needs. This individual will support the staff, church members, ministry leaders, and community residents at the New Life Oak Forest location. This individual is responsible for coordinating the operation of the New Life Oak Forest church building as a valuable community resource.

                                                                                JOB DUTIES

COMMUNICATIONS:

• Receive and route all incoming calls, emails, social media messages and other electronic communication to the proper individuals in a timely and gracious manner.
• Maintain or supervise relevant updates on the location website and social media accounts.
• Maintain location calendar and be knowledgeable of all church events.
• Route all mail and send appropriate correspondence in a timely manner; coordinate in-house mailings or those with outside vendors.
• Be available for community care (people in need on phone or at door).

ADMINISTRATIVE SUPPORT:

• Manage all Planning Center updates – the church membership database.
• Generate correspondence as requested; maintain files.
• Coordinate repairs and upgrades of church computers, printers, telephone equipment, and copiers.
• Manage all aspects of purchase orders, check requests, invoices, petty cash and church credit card. Coordinate all exchange of money for all services.
• Provide oversight and support of Offering Team. Make weekly arrangements to deliver offerings to Central Services office (could include a requirement to personally take offerings to Midway location).
• Responsible for reporting/communicating with New Life Central Services as required.
• Provide administrative support to location pastor and ministry leadership as needed.

PROCESS MANAGEMENT SUPPORT:

• Provide administrative support and coordinate supply needs for Sunday services and special events (Baptisms, Communion).
• Assist in development and maintenance of procedural documentation for location processes.

BUILDING MANAGEMENT:

• Manage building requests/logistics for inside and outside groups.

• Order building supplies as needed (office, cleaning, children’s, etc.).

• Coordinate building and staffing logistics for weddings, funerals, meetings, other events.

                                                                   SKILLS/QUALIFICATIONS
  

• Must be an active member of New Life with a strong tie to our vision/mission.

• 3 or more years of experience in an administrative office environment with a solid working knowledge of MS office Programs (Word, Excel, Outlook, PowerPoint), Canva and Planning Center. Basic graphic design a plus.

• Strong verbal and written communication skills.

• Strong leadership skills; ability to deal with diverse personalities demonstrating a servant’s heart, empathy and compassion. Experience managing people preferred.

• Capable of multi-tasking and working under deadlines; strong organizational skills and an eye for detail are required; high level of accuracy required.

• Self-starter with ability to complete projects and finish tasks with minimal direction and use foresight to anticipate needs. Must be able to manage time and be comfortable working alone in the office.

• Exceptional time management and prioritization skills.

• Ability to manage confidential information with the highest level of care and integrity.

• Must be legally authorized to work in the United States.