Accounting Supervisor at NC Department… · Wake…

Summary: The North Carolina Department of Health and Human Services (DHHS) is one of the largest agencies in the state, responsible for ensuring the health and well-being of all North Carolinians. The Accounting Supervisor coordinates a range of administrative, business, and fiscal functions, managing budgeting, purchasing, payroll, and financial reporting while supervising staff and ensuring compliance with departmental policies. Responsibilities: - Coordinate and manage administrative and business operations, including budgeting, purchasing, inventory, payroll, and HR‑related activities - Develop, administer, and monitor contracts, grants, accounts payable, accounts receivable, and fixed‑asset processes to support program functions - Compile, analyze, and prepare financial data using tools such as Microsoft Excel and the North Carolina Financial System (NCFS) to support unit reporting needs - Supervise assigned accounting and administrative staff, including task assignment, performance monitoring, coaching, and personnel actions such as hiring and disciplinary recommendations - Develop and implement unit‑level policies and procedures that ensure consistency, accuracy, and compliance in accounting and administrative operations - Lead coordination with purchasing units, budget offices, and procurement partners to ensure timely acquisition and payment of goods and services - Resolve escalated invoice discrepancies and troubleshoot process issues to maintain accurate financial and operational workflows - Represent the unit in meetings and communications by conveying decisions, supporting leadership directives, and assisting with departmental goal planning and implementation - Analyze administrative or technical problems and apply established policies, regulations, and procedures to support effective program operations - Maintain specialized program records and support regulatory, audit, and reporting requirements through accurate documentation and process coordination Required Qualifications: - Bachelor's degree from an appropriately accredited institution and one year of experience in HR, budgeting, research or administrative management - An equivalent combination of education and experience Preferred Qualifications: - Demonstrated intermediate‑level proficiency using the North Carolina Financial System (NCFS) to compile, analyze, and prepare financial data for internal reporting and program support - Documented experience managing accounts payable and accounts receivable workflows, including resolving invoice discrepancies and ensuring accurate, timely payment processing - Proven success tracking and administering grant‑related financial activity, including monitoring expenditures, documenting transactions, and maintaining compliance with funding requirements - Consistent application of contract development and management processes using departmental systems such as the DHHS Open Window application to support purchasing and service agreements - Demonstrated technical proficiency with Microsoft Excel to organize financial data, perform routine analysis, and support budgeting and fiscal decision‑making within an operational unit Required Skills: North Carolina Financial System (NCFS), Microsoft Excel, Accounts Payable, Accounts Receivable, Grant Financial Management, Contract Development, Payroll, Budgeting, Inventory Management, Financial Reporting Benefits: 220,000 square feet state-of-the-art facility, Plentiful Free Parking, Easy access to highways (70, 40 and 440), NC Museum of Art, Umstead State Park, healthcare providers, and shopping centers, Fitness area with exercise equipment, classes, and wellness activities, Weekly Food Trucks, Car Cleaning and Detailing Services On-site bimonthly, Annual Flu Shot Clinic for Employees and Families, Monthly and quarterly career development classes, including opportunities for traveling, Library of academic journals and materials on-site, Employee Engagement and Staff Development Activities, NCSLPH Employee Recognition Programs, State Health Plan and State of NC Employee Benefits, Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis), Employees also receive paid vacation, sick, and community service leave, In addition, paid parental leave is available to eligible employees