Officer, NATO Satellite Office (NASO) Coordination at NATO · Brussels

1. SUMMARY

The Political Affairs and Security Policy (PASP) Division leads on the political aspects of NATO’s core tasks and is the International Staff’s (IS) political hub for partnerships. To enable PASP to deliver on its partnership responsibilities, a number of NASOs around the globe has been established to provide an in-situ interface with the respective partner countries/international organisations. Within the Divisional Support Section (DSS), and working closely with multiple relevant stakeholders across NATO HQ, the Officer acts as the focal point in PASP for NASO heads to ensure the effective functioning of the NASOs for the budget, human resources (HR), security and safety, host nation legal arrangements, logistics, ICT and business continuity domains. The incumbent of the post will be expected to visit the NASOs periodically, which may include travel to non-permissive environments. The incumbent will deputize for the Executive Officer/Head DSS, in cases of absence, when necessary.

2. QUALIFICATIONS AND EXPERIENCE

The incumbent must: • possess a university degree, or an equivalent level of qualification in a relevant field; • have at least 3 years’ relevant experience in progressively responsible positions with a focus on policy, budget, administration and/or HR; • have experience in project management and working with a large stakeholder group on a diverse range of topics; • possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one and II (“Elementary”) in the other.

The following would be considered an advantage: • excellent knowledge of NATO HQ’s organisation, procedures and practices; • an overall understanding of Euro-Atlantic security issues and the contribution of partnerships to NATO’s cooperative security; • experience coordinating activities and/or operations across multiple offices or entities within governmental, intergovernmental, international, or other institutional environments.

3. MAIN ACCOUNTABILITIES

Project Management. Lead on NASO coordination within PASP, with other Divisions and between the International Staff (IS) and the International Military Staff (IMS). Monitor compliance with all tasks issued by the Office of the Secretary General (OSG) and the Assistant Secretary General (ASG) PASP in relation to NASOs. Plan, organise and support projects, as relevant to enable the functioning of NASOs. This may include, inter alia, security and safety upgrades; the establishment or refurbishment of premises; the deployment of IT and communications capabilities; staffing related matters; fleet requirements; and business continuity planning.

Information Management. Follow-up and report on the NASOs’ internal management issues, exchanging information as appropriate. Facilitate information-sharing across HQ-based stakeholders with a view to ensure a fluent exchange of knowledge between the NASOs and HQ counterparts.

Expertise Development. Assist and advise PASP’s senior management in all matters pertaining to support to the NASOs. Ensure the consistent application of the NASO Handbook and initiate and contribute to its regular review and revision, as required. Draft position papers and conduct analyses as necessary in coordination with other Divisions/IOs. Synthesize information from a variety of sources, develop conclusions and present results to senior level management in a clear and concise manner.

Stakeholder Management. Serve as the PASP internal and external point of contact for all matters relating to NASO support. Maintain close collaboration with heads of Satellite Offices and local staff in support to their operations and particular activities. Lead the secretariat support to the NASO Support Working Group (NSWG), including timely preparation and circulation of meeting agendas and supporting documentation, and follow on actions.

4. INTERRELATIONSHIPS

Reporting Line: The incumbent reports to the Executive Officer/Head Divisional Support Section. Interactions: The incumbent works closely with the Budget Officer, Directors and Section Heads in PASP on identifying and discussing current needs and likely future developments regarding the NASOs. The incumbent collaborates tightly with NASO support officers in NATO Human Resources (NHR) and heads of NASOs, and coordinates with NATO IS (notably JISD-NOS, OPS and OFC) and IMS at all levels as required.

Direct reports: 1 Indirect reports: N/A

5. COMPETENCIES

The incumbent must demonstrate: • Achievement: Works to meet standards; • Analytical Thinking: Sees multiple relationships; • Clarity and Accuracy: Checks own work; • Conceptual Thinking: Applies learned concepts; • Customer Service Orientation: Takes personal responsibility for correcting problems; • Empathy: Is open to others’ perspectives; • Impact and Influence: Takes multiple actions to persuade; • Initiative: Is decisive in a time-sensitive situation; • Teamwork: Solicits inputs and encourages others.

6. CONTRACT

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract.

Contract clause applicable:

In accordance with the contract policy, this is a post in which turnover is desirable for political reasons in order to be able to accommodate the Organisation's need to carry out its tasks as mandated by the Nations in a changing environment, for example by maintaining the flexibility necessary to shape the Organisation's skills profile, and to ensure appropriate international diversity.

The maximum period of service foreseen in this post is 6 years. The successful applicant will be offered a 3-year definite duration contract, which may be renewed for a further period of up to 3 years. However, according to the procedure described in the contract policy the incumbent may apply for conversion to an indefinite contract during the period of renewal and no later than one year before the end of contract.

If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject also to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Régulations.

NOTE: Irrespective of previous qualifications and experience, candidates for twin-graded posts will be appointed at the lower grade. These circumstances are described in the IS directive on twin-graded posts.

7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS

Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:

• For NATO civilian staff members only: please apply via the internal recruitment portal (link);
• For all other applications: www.nato.int/recruitment

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More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.

NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of reference documents without proper quotes (plagiarism), or any tools available on internet, including but not limited to translation facilities, or generative artificial-intelligence (AI) tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such tools will be rejected without further consideration, and NATO reserves the right to take further steps in such cases as appropriate.

8. ADDITIONAL INFORMATION

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process.

Candidates will be required to provide documented medical evidence to support their request for accommodation.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

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