IT Systems Specialist II at Nan McKay & Associates in Chicago, IL

SUMMARY: The position duties include a wide range of activities related to the administration and support of the various computer systems, as well a preparing data analysis, documenting processes and procedures as well as developing reports and presentations.

SUPERVISION RECEIVED AND EXERCISED: Operates under the direct general supervision of the IT Systems Coordinator. The Systems Specialist exercises no supervision over other employees.

ESSENTIAL DUITES AND RESPONSIBILITES: The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required.

• Support multiple systems and monitor employee use, critically examining and identifying training opportunities for employees
• Assist the IT Systems Coordinator and act as back-up in their absence
• Assist with implementing a variety of technological solutions and upgrades
• Support call center hardware and software
• Process all new hire, termination, and access request paperwork in a timely and well tracked manner
• Assist staff in the use and functionality of our systems of record
• Organize and maintain the SharePoint wiki site.
• Modify SharePoint tracking sites as needed
• Review, process, and collect data for PIC/EIV access in a timely and accurate manner.
• Document and update system workflows as required
• Critically evaluate information gathered from multiple sources
• Explain reports and recommendations to multiple audiences
• Perform as “first response” alongside disaster recovery team in emergency situations to limit liabilities and ensure business continuity
• Provide excellent customer service to participants, landlords, co-workers, clients and vendors
• Conduct all job functions in alignment with the PHA Administrative Plan, HUD regulations and other state and local requirements
• Obtain certification in Housing Choice Voucher Specialist within 120 days of employment
• Ensure regular attendance and punctuality
• Perform other duties as assigned

DESIRED QUALIFICATIONS:

• A four-year degree from a regionally accredited institution in Information Technology, Public Administration, Social Science or equivalent experience.
• At least one year of work experience that may include internship experiences.
• Proficiency with all Microsoft Office applications, excellent Microsoft Excel skills
• Understanding of and experience with SharePoint (2010 or 2016), SharePoint Designer, and InfoPath is preferred; not required.
• Hands-on experience with Elite preferred. Experience should include day to day user support and report development.
• Excellent writing skills and an ability to write and maintain technical documentation, as well as troubleshoot and explain technical issues and concepts to the layman.
• Experience with Public Housing/Housing Choice Voucher program and or financial systems preferred.
• Self-motivated and focused, with a positive outlook and excellent organizational skills.
• Experience working in a project team-oriented environment.