Junior Human Resources Specialist at Nakupuna… · Honolulu

Summary: Nakupuna Companies is seeking an innovative, collaborative professional to join its Human Resources team as a Junior Human Resource Specialist. This entry-level role provides administrative support to the Human Resources team and assists with day-to-day HR operations, including new hire processing and maintaining employee records. Responsibilities: - Send out notification of new hire setup and offer letter to HR Team, Business Operation, and Hiring Manager to ensure new hires are processed on time - Create and setup new hire(s) checklist MS Outlook calendar - Manage file feeds and troubleshoot errors sent by iCIMS (ATS) and ADP (HRIS) - Serve as a backup to set up, coordinate, and conduct new hire onboarding - Organize, track, maintain, and improve HR records generation, administration, and retention - Accurately enter and maintain new hire and employee information in ADP, including personal details, job title, job function, compensation, home department, clearance, etc - Assist and manage in Shared Services Freshservice tickets - Manage FreshService verification of employment tickets and prepare employment verification letter as requested by employee or authorized parties - Provide general administrative support to the Human Resource Team as needed, including filing, responding to employee inquiries, and updating internal trackers - Prepare and draft termination/separation/change of status letters - Update and process employee termination within ADP - Responds to employment-related questions from new hires, employees, and supervisors, referring complex and/or sensitive matters to the appropriate Conducts appropriate follow-up and helps close out inquiries - All other duties as assigned by leadership Required Qualifications: - Proficiency in Microsoft Office applications with emphasis in Word, Excel, PowerPoint, Outlook, and on-line search engines required - Familiarity with government contracting and related HR requirements - Demonstrated knowledge and competence in HR statutory and regulatory requirements and best practices with PHR or SPHR desired - Ability to perform repetitive motions with the hands, wrists, and fingers - Ability to engage in and follow audible communications in emergency situations - Ability to sit for prolonged periods at a desk and working on a computer Preferred Qualifications: - Previous experience with payroll systems is preferred, specifically ADP - Previous experience with applicant tracking systems is preferred, specifically iCIMS - Prefers a bachelor's degree in Human Resource Management or a related field from an accredited institution - 1 to 3 years of human resources experience in the federal government contracting industry is preferred - Customer service experience is a plus Required Skills: Microsoft Office, ADP, iCIMS Important Skills: HR statutory knowledge Nice-to-Have Skills: Customer service, Government contracting, PHR, SPHR