International Purchasing Manager at N R Brothers… · Sharjah…

Role & responsibilities

1. JOB SUMMARY

The International Purchase Officer will be responsible for managing and coordinating the complete international procurement cycle for the Group, including sourcing, supplier development, quotation analysis, commercial negotiations, purchase order management, import coordination, shipment tracking, and supplier performance monitoring.

The position will work closely with Corporate Management, Finance, Accounts, Stores, Logistics, Production, Maintenance, Projects and Overseas Operations to ensure the timely availability of materials, machinery, spare parts, consumables and other business requirements at the most competitive commercial terms.

2. KEY RESPONSIBILITIES

A. International Sourcing & Procurement

• Identify and develop reliable international suppliers, manufacturers, traders and distributors.
• Source raw materials, machinery, equipment, spare parts, consumables, packaging materials and other requirements from global markets.
• Develop alternative sources to reduce supplier dependency and supply-chain risks.
• Conduct market research to identify competitive international prices and reliable suppliers.
• Obtain RFQs and quotations and prepare comparative analysis.
• Evaluate suppliers based on price, quality, specifications, lead time, payment terms, capacity and reliability.

B. Commercial Negotiation

• Negotiate pricing, payment terms, credit facilities, delivery schedules, warranty and replacement terms.
• Negotiate annual contracts, framework agreements and long-term supply arrangements.
• Benchmark international purchase prices and identify cost-reduction opportunities.
• Ensure procurement decisions provide the best overall cost, quality and delivery value.

C. Purchase Order Management

• Review approved Purchase Requisitions and procurement requirements.
• Prepare and issue Purchase Orders in accordance with company approval procedures.
• Verify PO specifications, quantities, prices, payment terms and delivery conditions.
• Follow up from PO confirmation through final delivery.
• Maintain an updated Open PO Report and ensure timely closure.
• Coordinate amendments, cancellations and replacement orders.

D. Import & International Logistics

• Coordinate international shipments with suppliers, freight forwarders, shipping agents and clearing agents.
• Monitor shipment schedules and ensure timely dispatch and arrival.
• Verify Commercial Invoice, Packing List, Bill of Lading/Air Waybill, Certificate of Origin, Insurance and inspection documents.
• Ensure appropriate Incoterms are clearly defined.
• Coordinate freight, customs, duties and import-related costs with Finance and Logistics.
• Track shipments and proactively escalate delays and documentation issues.

E. Supplier Management

• Develop professional relationships with international suppliers.
• Conduct supplier evaluation and performance reviews.
• Monitor quality, price, delivery, service, documentation and responsiveness.
• Resolve shortages, quality issues, delayed shipments and commercial disputes.
• Support supplier audits and due diligence.

F. Coordination with Overseas Operations

• Coordinate procurement requirements for overseas plants, projects and business operations.
• Consolidate requirements wherever possible to achieve better pricing and freight efficiency.
• Coordinate technical specifications, delivery schedules and urgent requirements.
• Ensure critical materials and spare parts are procured in advance.

G. Cost Control & Procurement Analysis

• Prepare Cost Comparison Statements for international purchases.
• Analyze historical purchase prices and price variations.
• Monitor foreign currency impact.
• Identify bulk purchasing, direct sourcing, freight optimization and consolidation opportunities.
• Support annual procurement cost-saving targets.
• Ensure purchases remain within approved budgets.

H. ERP & Documentation

• Maintain accurate procurement records in the ERP system.
• Update PRs, RFQs, quotations, comparative statements, POs, shipment details, GRN/receipt status and supplier invoices.
• Maintain proper documentation for internal audit and management review.
• Ensure traceability from PR RFQ Quotation Comparison Approval PO Shipment GRN Invoice.

3. INTERNATIONAL PROCUREMENT DOCUMENTATION

• Purchase Requisition
• Request for Quotation (RFQ)
• Supplier Quotation
• Comparative Statement
• Purchase Order
• Proforma Invoice
• Commercial Invoice
• Packing List
• Certificate of Origin
• Bill of Lading / Air Waybill
• Insurance Certificate
• Inspection Certificate
• Technical and Warranty Documents
• Customs Documentation
• GRN / Goods Receipt Documentation
• Supplier Invoice

4. KEY PERFORMANCE INDICATORS (KPIs)

• Cost Saving negotiated savings and procurement optimization
• On-Time Delivery – orders delivered within agreed timelines
• Purchase Price Variance – control against approved/budgeted price
• Supplier Performance – quality, delivery and service
• Procurement Cycle Time – PR/RFQ to PO efficiency
• Open PO Control – timely follow-up and closure
• Documentation Accuracy – completeness and correctness
• Supplier Development – qualified international suppliers developed
• Inventory Support – avoidance of material shortages and emergency purchases
• Compliance – adherence to procurement policies and approval matrix

5. QUALIFICATION

• Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, Commerce, International Trade or a related field.
• Engineering qualification will be an advantage for technical/industrial procurement.
• CIPS, CPSM or equivalent certification will be an advantage.

6. EXPERIENCE

• 3–6 years of relevant experience in international procurement/purchasing.
• Experience in manufacturing, steel, minerals, power, industrial equipment, trading or related industries is preferred.
• Strong experience in international supplier sourcing and commercial negotiations.
• Experience with import procurement, freight coordination and international logistics is preferred.
• Experience with ERP-based procurement processes is preferred.

7. TECHNICAL KNOWLEDGE

• International Procurement and Strategic Sourcing
• Vendor Development and Supplier Evaluation
• Commercial Negotiation
• Import & Export Procedures
• International Logistics and Incoterms
• Freight & Shipping
• Customs Documentation
• Letter of Credit (LC) and Telegraphic Transfer (TT)
• Payment Terms and Cost Comparison
• Purchase Order Management
• ERP Procurement Modules
• MS Excel and MIS Reporting

8. REQUIRED SKILLS & COMPETENCIES

• Strong negotiation and commercial skills
• Cost analysis and market intelligence
• Supplier benchmarking and relationship management
• Strong Excel and analytical skills
• Excellent written and verbal English
• Professional communication with international suppliers
• Strong follow-up and coordination skills
• High integrity and attention to detail
• Accountability and proactive approach
• Time management and ability to work under pressure
• Ability to manage multiple procurement requirements simultaneously

9. ERP & DIGITAL SKILLS

• ERP Procurement Module
• SAP / Oracle / Odoo / Microsoft Dynamics or similar ERP
• Advanced Microsoft Excel
• MS Word and PowerPoint
• Email and digital procurement communication
• Procurement MIS and reporting

10. AUTHORITY & ACCOUNTABILITY

• Operate strictly within the approved Procurement Policy and Delegation of Authority.
• Do not commit the company to any supplier without required approval.
• Maintain confidentiality of supplier pricing, commercial terms and procurement information.
• Ensure transparency and fairness in supplier selection.
• Report significant price deviations, supply risks, quality issues or conflicts of interest.
• Maintain complete procurement documentation for audit and management review.

11. IDEAL CANDIDATE PROFILE

The ideal candidate will be a commercially strong, analytical and result-oriented procurement professional with hands-on experience in international sourcing and import purchasing.

The candidate should be capable of independently managing the complete procurement cycle, from requirement identification and international supplier sourcing through quotation comparison, negotiation, PO placement, shipment tracking and final delivery.

Experience in Steel / Minerals / Hydro Power/Power / Manufacturing / Industrial / Trading sectors will be highly preferred.