Accounts Payable / Accounts Receivable Clerk at Mutual… · Sacramento

Summary: Mutual Housing California is a mission-driven nonprofit focused on developing and managing sustainable affordable housing and empowering resident communities. The Accounts Payable / Accounts Receivable Clerk supports accurate and timely invoice, payment, receipt, deposit, and reconciliation processing while maintaining accounting records and providing cross-functional support to Accounting, Property Management, and site staff.

Responsibilities:
- Supports the Accounts Payable Specialist in maintaining accurate and timely processing of invoices and payments
- Review invoices for accuracy, completeness, appropriate coding, and required approvals in accordance with established procedures
- Process invoices received at the corporate office and ensure they are accurately routed through the established workflow**.**
- Process payments and checks and route them for appropriate approval
- Research routine invoice, payment, and vendor discrepancies and escalate unresolved issues to the AP Specialist or Accounting Manager
- Maintain organized accounts payable records and supporting documentation in accordance with internal controls and recordkeeping requirements
- Assist with vendor account research, payment inquiries, and other accounts payable requests
- Provide routine AP information and reports to Accounting staff, managers, and other departments as requested**
- Supports the Accounts Receivable Specialist in maintaining accurate and timely processing of receipts
- Coordinate with site staff to obtain complete deposit documentation and receipt details and ensure deposits are accurately and timely recorded
- Accurately post tenant receipts to resident ledgers using Yardi consolidated receipts and verify that receipts are properly applied
- Record subsidy receipts and assist with routine reconciliations in accordance with established procedures and applicable documentation requirements
- Support site staff in addressing returned checks and ensuring replacement payments are received
- Maintain organized accounts receivable records and supporting documentation in accordance with internal controls
- Provide cross-functional support and coverage for AP and AR functions
- Maintain accurate accounting files, workflow systems, and supporting documentation
- Collaborate with Accounting to research routine accounting discrepancies and escalate unresolved issues as appropriate
- Assist with special requests for financial information and reporting
- Assist with other accounting and finance duties and special projects as assigned

Required Qualifications:
- Strong attention to detail, accuracy, and organizational skills
- Ability to communicate effectively with staff at all levels
- Customer service mindset required
- Basic knowledge of accounting principles and internal controls
- Proficiency with Microsoft Excel, Word, and Outlook
- Ability to work independently on assigned tasks, follow established procedures, and seek assistance when needed
- Ability to prioritize multiple tasks and adapt to changing priorities
- Demonstrated ability to collaborate effectively with diverse teams and stakeholders
- High school diploma or equivalent required
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
- Ability to write routine reports and correspondence
- Ability to speak effectively before groups of customers or employees of organization
- Ability to perform basic mathematical calculations involving addition, subtraction, multiplication, division, fractions, percentages, ratios, and proportions
- Ability to apply these skills using Microsoft Excel
- Ability to follow established procedures and instructions and apply basic problem-solving skills to routine work-related issues
- Ability to identify discrepancies, gather relevant information, and seek assistance when issues fall outside established procedures
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Preferred Qualifications:
- 1–2 years of experience in accounts payable, accounts receivable, bookkeeping, or a related accounting support role preferred
- Coursework in accounting, finance, or business preferred
- An Associate or Bachelor's degree in Accounting, Finance, Business, or a related field may be considered in lieu of direct AP/AR experience

Required Skills: Accounts Payable, Accounts Receivable, Basic Accounting Principles, Internal Controls, Microsoft Excel, Microsoft Word, Microsoft Outlook, Yardi Consolidated Receipts, Account Reconciliation

Benefits: Medical, Dental, Vision, & Employee Assistant Program: Kaiser plan fully covered for Employee and dependents; Employees do not pay anything out of pocket for full coverage for themselves and their dependents, Optional Life, Long Term Disability, Critical Illness, Identity Theft Protection and Accident Insurance, Generous paid time off, including 16 paid holidays which includes the week between Christmas and New Years, 2 Floating Holidays (16 hours), 401K Plan with company match up to 6%, Full Time, Hyrbrid Schedule