Materials Management Supervisor/Buyer -… at Muscogee… · Tulsa

MINIMUM QUALIFICATIONS

Education – High School Diploma. Associates Degree in Business Administration or related field preferred.

Experience – Some relevant experience in purchasing preferred.

Knowledge & Skills –

1. Professional knowledge of the principles and practices of governmental and/or tribal procurement.
2. Knowledge of financial management requirements for contracts and self-governance compacts under the Indian Self-Determination Act, P.L. 93-638.
3. Professional knowledge of the principles and practices of organization/management, public administration and research and analysis.
4. Knowledge of governmental funds accounting principles and the ability to apply these principles to programs and activities of the Health System.
5. Comprehensive knowledge of performing finance and accounting functions through the utilization of automated financial management systems and understanding of associated internal controls and security requirements.
6. Must possess excellent oral and written communication skills.
7. Knowledge of Muscogee (Creek) Nation Department of Health organization.
8. Must possess strong communication and leadership skills and the ability to provide leadership and training to procurement personnel.

JOB SUMMARY

The Materials Management Supervisor/Buyer is responsible for supervising the activities of the Procurement Buyers and Warehouse Personnel. Responsible for ensuring the application of generally accepted procurement practices to all relevant Muscogee (Creek) Nation Department of Health procurement transactions. In addition, responsible for compiling, participating and occasionally conducting formal bid openings. Compiles and ensures contract documents are complete and accurate for processing through appropriate channels of authority. Compiles and secures bids for purchases and ensures documentation is accurate and complete.

WORK ENVIRONMENT

Work is performed in an office environment and may require occasional travel.

PHYSICAL DEMANDS

Work is performed primarily in an office setting. Driving is required.

ESSENTIAL FUNCTIONS

Satisfactory job performance will be determined by successful execution of the following:

1. Responsible for setting up vendor files and maintaining appropriate documentation for vendors
2. Ensures bid openings are conducted in a timely manner and accurately prepared for submission to signature authority.
3. Responsible for management of subordinate staff
4. Responsible for ensuring that subordinate staff are provided the necessary tools to assist in the procurement process.
5. Ensures that position descriptions are kept up to date and that all training requirements are met and outlined with the employee
6. Assists the Procurement Buyers in ensuring payment documents and orders are properly and efficiently processed.
7. Acquires bids for purchases and assists the Procurement Buyers with obtaining approvals for the same
8. Provides assistance to all departments with bids for equipment, computers, etc. and ensures actions are within the procurement policies and procedures.
9. Works with the Director of Procurement to maintain budgetary compliance for all departments.
10. Ability to maintain strict confidentiality and professional demeanor in the performance of duties.
11. Make oral and written financial presentations.
12. Regular attendance is required.
13. Performs other duties as assigned.