Human Resources Administrator - Closing… at Municipality… · Port Hope

Port Hope is a uniquely attractive place to work, highlighted by the future development of potentially the world's largest nuclear plant, which promises cutting-edge infrastructure and economic stability. This diversification into nuclear energy complements the area's strong economic base in agriculture and manufacturing, securing a stable job market. Employees will engage with advanced technology and industry experts, enhancing professional development. The community's warmth promotes work-life balance, supported by cultural festivals and heritage sites. Proximity to Toronto/GTA provides urban access, while the area's natural beauty invites outdoor recreation. High-quality education and healthcare, low crime rates, and a commitment to environmental sustainability make Port Hope an exceptional place to live and work, fostering both professional and personal growth.

The Human Resources Administrator is responsible for providing varied administrative assistance, research and confidential support to the Human Resources, Health and Safety and Payroll and Benefits divisions of the department.

Benefits and Perks

• Employer paid Group Health, Dental and Life Insurance after three months of employment
• OMERS Pension Plan from the date of hire
• Professional Development and Skill Based Training Opportunities
• Alternate Work Arrangements
• Wellness, Social and Staff Ambassador Committees
• Employee and Family Assistance Plan
• Perks and Savings Partnerships

Compensation $66,579 - $77,888 per annum (compensation is currently under review)

Qualifications

• Completion of Community College in Human Resources Management
• Six (6) months to one (1) year experience in Human Resources or equivalent.
• Work experience in unionized and non-unionized environment would be preferred.
• Certified Human Resources Professional or Certified Human Resources Leader designation in progress; or willing to attain.

Responsibilities

• Provide administration and coordination support for the recruitment process optimizing HRIS such as (including but not limited to) prepare advertisements/job postings; screen resumes; conduct screening calls; schedule interviews for selected candidates; prepare interview packages; participate in interviews as required; administer testing if required; conduct references and advise candidates about selection outcomes.
• Provide administration and coordination support for recruitment and Employment Agreement administration circulating for review and signature; the onboarding of selected new employees through the HRIS by ensuring all documentation is current; monitor completion of onboarding process and follow up as required; arrange in person greetings and coordinate with department for first workday
• Assist with the coordination and administration of employee corporate and Health & Safety training.
• Assist in the development and organization-wide execution of a People Plan with a focus on employee acquisition, retention, development and engagement strategy.
• Provide administrative assistance for the coordination and administration of the performance appraisal process for the probation period review and annually (or more frequent as may be required) and assist with monitoring/record completion of performance appraisals.
• Maintain current Job Descriptions and liaise with Manager, Human Resources for required revisions.
• Conduct active and ongoing Equity, Diversity and Inclusion (EDI) advocation throughout the organization through education and training.
• Assist with the Records Management system for Human Resources establishing and maintaining files in electronic format in a confidential manner that complies with the requirements of the Corporate Records Management system and Records Retention By-law.
• Assist with ensuring all functions on the HR calendar are managed and executed on a monthly basis
• Assist in the administration and coordination of Health and Safety initiatives.
• Responsible for active participation in the Joint Health and Safety Committee and as Recording Secretary, provide administrative support such as draft and circulate meeting agenda, assist with scheduling meetings, meeting minutes, health and safety records management and policy and procedures updates.
• As a member of the Wellness Committee, participate in and lead events and activities, encourage and support health and wellness initiatives in the Corporation.
• Conduct research and gather data from other Municipalities to provide information on topics such as compensation, labour and employee relations matters, policy revision and development.
• Assist the Manager, Human Resources in the development and execution of operating procedures for the HRIS and Payroll System
• Maintain Standard Operating Procedures (SOP’s) for Human Resources Department and revise as required
• Monitor Human Resources email inbox and disseminate information/requests to Human Resources team members as required
• Ensure the confidentiality of information is maintained in verbal and written communications and records management.
• Adhere to high standards of ethical behaviour and demonstrate their understanding that their personal actions impact the public’s perception of the Municipality.
• Perform other duties as assigned by the Manager, Human Resources or designate.

Skills and Abilities

• Intermediate computer skills including Word, Excel, PowerPoint, and Outlook software.
• Verbal communication skills including courtesy, tact, explanation, judgment, negotiation and presentation skills.
• Written communication skills including grammar/spelling skills; skills in proofreading, editing and writing of reports/correspondence.
• Interpersonal, customer service and conflict resolution skills.
• Planning, organizational and time management skills.
• Analytical, detail oriented.
• ​​​​​​​High level of confidentiality.

Other

• Office environment with some requirement to work hours outside the normal schedule.
• ​​​​​​​Regular interruptions, competing priorities and time sensitive deadlines.

Submit an Application Please submit your cover letter and resume online at Careers - Municipality of Port Hope by May 29, 2026. Interviews may be scheduled in advance of the closing date. This position is currently vacant.

Recruitment Process The Municipality of Port Hope is a progressive employer who believes a diverse and inclusive workplace strengthens the team and fosters an environment where everyone feels as though they belong and their dignity, beliefs and identity are respected.

We are committed to creating and sustaining an environment that provides a supportive workplace and equal opportunity for all employees. Accommodations can be requested throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act.

Applications will be reviewed, and interviews may be scheduled prior to the job posting closing date. All applicants will receive an automated email confirming the submission of their application, but only those candidates selected for an interview will be further contacted by Human Resources.

Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and the Municipal Act, as amended.