Senior Administrative Partner at MQ Referrals Only in Oakland, CA

As Marqeta's Senior Administrative Partner to our Chief People Officer (CPO), you will provide steady, reliable support to our dynamic CPO in a fast-paced environment. You'll leverage your exceptional organizational skills, resilience, and composure to navigate shifting priorities with ease. Operating behind the scenes, you'll serve as a proactive, detail-oriented, and unflappable partner who takes pride in ensuring seamless operations and anticipating needs before they arise. While we work Flexible First, this role requires in-person presence at our Oakland office every Tuesday, with additional in-office days as needed for key moments such as Board meetings and leadership team onsites. We'd love for you to join us! The Impact You'll Have Provide primary executive support to the CPO - including calendar management, expense reports, and complex travel arrangements. Light administrative support (calendars and expenses) to select members of the CPO leadership team. Manage a complex and dynamic calendar, navigating frequent changes and prioritizing meetings with sound judgment. Coordinate domestic and international travel with precision - including flights, hotels, ground transport, and dining - ensuring alignment with the CPO’s preferences and standards. Prepare and process expense reports accurately and efficiently. Handle special projects and logistics such as team offsites, milestone and holiday gifts Anticipate needs, stay several steps ahead, and respond quickly in a highly fluid environment. Manage light operational or finance-related activities such as purchase orders and vendor coordination. Be willing to jump in wherever needed - whether that’s coordinating a last-minute meeting, troubleshooting a travel issue, or running out to grab coffee. Communicate clearly and professionally across the CPO’s leadership team and cross-functional partners. Maintain discretion, professionalism, and a sense of humor -  even when things change unexpectedly. Who You Are 5+ years of professional experience in administrative support, with 2+ years of Executive level support (either C-Suite at a similarly-sized firm, or VP+ at a larger company) Demonstrated ability to manage executives' calendar and administrative needs with precision, speed, discretion, and exceptional attention to detail Experience supporting an executive with access to highly sensitive information (ideally a CHRO, CFO, CLO, or comparable role) Ability to perform this role in-person in our Oakland office every Tuesday, with willingness to be present in-person for other key moments (Board meetings, leadership team onsites, etc) Strong proficiency with Google Workspace, Slack, Zoom, and other key tools for managing work in a distributed global environment Nice-To-Haves Experience providing executive support in a remote/hybrid environment Experience working at a global company through a rapid growth phase Your Manager Maija Muncy, Chief of Staff Typical Process Application Submission Recruiter video call Hiring manager video call Virtual "Onsite" consisting of 4-5, 45 min calls Offer! Compensation and Benefits Marqeta is a Flex First company which allows you to choose your best working environment, whether that be from home or at a company office. To support Flex First, we calibrate pay to a competitive value according to working location. Compensation is aligned according to three tiers within the United States: National: A baseline tier that applies to most of the geographic territory of the United States. Premium: Slightly elevated from the National tier, and oriented toward a narrower set of higher cost-of-living areas, such as Los Angeles CA and Seattle WA Premium Plus: A tier for the most expensive working areas, like the San Francisco Bay area and New York City. Visit this page or consult with a Recruiter to determine which tier would be applicable to you. When determining salaries, we consider several factors including, but not limited to, skills, prior experience, and work location. The new-hire base salary range for this position is: National: $95,200 - $119,000 Premium: $103,000- $128,800 Premium Plus: $112,000 - $140,000 We also believe in recognizing the contributions of our people. That's why we award annual bonuses to eligible employees, rewarding both individual performance and the success of the entire company. Along with monetary compensation, Marqeta offers Multiple health insurance options Flexible time off – take what you need Retirement savings program with company contribution and after tax contributions Equity in a publicly-traded company and an Employee Stock Purchase Program Family-forming benefits, fertility support, and up to 20 weeks of Parental Leave Free therapy sessions, financial and professional coaching, and legal advice Monthly stipend to support our remote work model Annual “development dollars” to support our people growth and development Through Flex First, the freedom to live and work wherever you and your family thrive