People Operations Admin at Moonlake in San Francisco, CA

Introducing Moonlake, AI for creating world simulations. ABOUT MOONLAKE Moonlake is building the frontier of interactive world models: systems that generate, simulate, and reason over 3D environments for robotics, embodied AI, simulation, gaming, and multimodal agents. We are developing AI-native tooling for creating dynamic worlds where geometry, physics, visuals, audio, and interaction remain coherent in real time. Our team sits at the intersection of: - Embodied AI - Robotics simulation - Interactive 3D worlds - World models - Real-time generation - AI infrastructure Moonlake is building the next generation of AI infrastructure for interactive digital worlds. Our mission is to enable anyone to create, simulate, and interact with rich environments using natural language and multimodal inputs, turning simple ideas into worlds with structure, logic, and agents that can perceive and act. Our team has raised $28M in seed funding from NVIDIA Ventures, Threshold Ventures, AIX ventures and notable angels including Naval Ravikant and Jeff Dean to build the foundational layer for the future of AI - powering everything from creative tools and games to robotics training, simulations, and digital twins. Our goal is to make building and experimenting with these environments as accessible and scalable as publishing video on the internet. We are looking for exceptional research engineers and applied researchers to help push the frontier of interactive AI. THE ROLE We’re looking for a People Operations Admin to support the company’s day-to-day people and administrative operations. This role is intentionally designed as a highly execution-oriented operational position focused on: - Coordination - Administrative support - Recruiting operations - Scheduling - HR process support - Internal organization This is not a strategic HR leadership role. We’re looking for someone highly reliable, organized, responsive, and detail-oriented who enjoys helping teams operate smoothly in a fast-paced startup environment. The ideal candidate thrives in ambiguity, communicates clearly, and is comfortable handling a wide range of operational tasks across the organization. WHAT YOU’LL DO - Coordinate interviews, scheduling, and recruiting logistics - Support onboarding and employee administrative processes - Help manage recruiting operations and candidate coordination - Organize internal documentation and operational workflows - Assist with calendar management and meeting coordination - Support day-to-day HR and people operations tasks - Maintain operational systems and internal process hygiene - Help improve organizational efficiency across teams - Work closely with leadership on administrative and operational support needs AREAS OF RESPONSIBILITY Recruiting Operations - Interview scheduling - Candidate coordination - Recruiting process tracking - ATS support and data hygiene - Candidate communication People Operations - Onboarding coordination - Internal documentation - HR process support - Team coordination - Employee administrative support Administrative Support - Calendar management - Meeting logistics - Internal coordination - Process organization - Cross-functional operational support WHAT WE’RE LOOKING FOR - Strong organizational and operational skills - Exceptional attention to detail - Clear written and verbal communication - High responsiveness and reliability - Ability to manage multiple workflows simultaneously - Comfort working in fast-paced startup environments - Strong execution mindset - Ability to operate independently with minimal oversight WHY THIS ROLE MATTERS Moonlake operates in a highly fast-moving research and engineering environment where speed and organization matter deeply. This role helps ensure: - Hiring processes move efficiently - Teams stay coordinated - Operations remain organized - Leadership can stay focused on execution and product development You’ll help create the operational foundation that supports Moonlake’s continued growth. We are committed to being an on-site, in-person team currently based in San Mateo