Facilities Development Manager at Monroe County… · Key West

Join a workforce where innovation and teamwork provide support to the community and citizens of Monroe County.

Compensation:

$109,291.53 - $174,866.45

Job Description:

The primary function of this position is to oversee construction operations and ensure compliance with plans, specifications, and contract documents. The Facilities Development Manager serves as the primary construction leader/liaison for the respective organizations assigned to the project, department administrative personnel, project management for projects that require retaining a professional designer before engaging contractor(s) for construction, and budget matters.

ESSENTIAL JOB FUNCTIONS

• Conducts meetings and corresponds with contractors, design professionals, and facility users as necessary.
• Responds appropriately to public inquiries regarding assigned projects and attends public meetings related to assigned projects, as needed.
• Manages contracts for assigned projects and services.
• Assists in the management of Facilities Management leases and Communication Tower leases.
• Oversees Facilities Development or major renovation, including all aspects of design, construction, bidding, Requests for Proposal (RFPs), Requests for Service (RFSs), and Requests for Information (RFIs) on assigned projects.
• Reviews plans, specifications, submissions, and contract documents.
• Assists with the preparation of permit applications, related documentation, and drawings, and responds to agency comments.
• Reviews contractor and vendor invoices for accuracy prior to payment.
• Oversees encumbrances and authorizes payments as appropriate.
• Manages the change order process.
• Prepares budgets for Facilities Development.
• Oversees the preparation of Capital Improvement Plan (CIP) budget worksheets.
• Coordinates, inspects, and approves subcontractor work on County facilities.
• Assists in reviewing departmental contracts for compliance with legal and County policy requirements.
• Ensures compliance with federal, state, and local laws, regulations, codes, and/or standards.
• Confirms that all new vendors are properly registered with Monroe County.
• Prepares scopes of work for County construction procurements.
• Keeps management and budget staff informed on project progress to ensure cost control and scope management.
• Prepares monthly progress reports.
• Prepares cost estimates for new construction projects.
• Develops summary descriptions of project status to keep the Board of County Commissioners (BOCC) and the public informed.
• Assists the Department Director in developing and implementing departmental plans, goals, and objectives.
• Conducts field inspections and verifies completion of work.
• Prepares BOCC agenda items.
• Manages personnel processes, including interviews, hiring recommendations, evaluations, and disciplinary actions for Facilities Development staff.
• Ensures adherence to the County’s Procurement Policy.
• Ensures staff are trained on budget, purchasing, and other administrative policies to maintain policy compliance.
• Presents project proposals and updates to the BOCC.
• Assists in developing departmental policies and procedures.
• Responsible for personally knowing and following the County’s Personnel Policies and Procedures, Administrative Instructions, Department Operating Procedures, and applicable Statutes and Regulations. Responsible for ensuring others also adhere to these standards.
• Performs other related job duties as assigned.
• In the event of special, emergency, or disaster situations, employee may be required to work schedules other than those for which they are regularly scheduled in any capacity deemed appropriate.

QUALIFICATIONS

Education and Experience:

Bachelor's degree required; master’s degree preferred. A minimum of five (5) to seven (7) years of prior related experience.

Special Qualifications:

• Proficient understanding of Monroe County Personnel Policies and Procedures.
• Proficient understanding of Monroe County Procurement Policy and Procedures.
• Proficient understanding of the Workday software platform, including Human Capital Management and Financial transactions.
• Experience with and understanding of BOCC agenda software.

Knowledge, Skills, and Abilities:

• Ability to organize work around broad organizational goals and processes.
• Ability to perform professional-level work dealing with data, people, and technology that relates to administrative, technical, scientific, engineering, accounting, legal, or managerial skills.
• Ability to oversee numerous functions and staff; principally responsible for determining policies and procedures that will ensure the success of operations.
• Ability to provide updates to senior managers, elected officials, or other community groups or organizations.
• Ability to work regularly with Department Directors and senior managers to ensure the provision of efficient and effective services.

PHYSICAL DEMANDS

The work is medium and requires exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Additionally, the following physical abilities are required:

• Balancing: Maintaining body equilibrium to prevent falling while walking, standing, or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
• Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet and legs and/or hands and arms. Body agility is emphasized.
• Crawling: Moving about on hands and knees or hands and feet.
• Crouching: Bending the body downward and forward by bending the legs and spine.
• Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture, by touching with skin, particularly that of fingertips.
• Grasping: Applying pressure to an object with the fingers and palm.
• Handling: Picking, holding, or otherwise working, primarily with the whole hand.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Kneeling: Bending legs at knee to come to a rest on knee or knees.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
• Pulling: Using upper extremities to exert force to draw, haul, or tug objects in a sustained motion.
• Pushing: Using upper extremities to press against something with steady force to thrust forward, downward, or outward.
• Reaching: Extending hand(s) and arm(s) in any direction.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Speaking: Expressing or exchanging ideas by means of the spoken word, including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Standing: Particularly for sustained periods of time.
• Stooping: Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Talking: Expressing or exchanging ideas by means of the spoken word, including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Visual Acuity: Have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

WORK ENVIRONMENT

Work deals with crisis situations that require an employee to make major decisions involving people, resources, and property.

Monroe County has the right to revise this job description at any time. This description does not represent in any way a contract of employment.

Equal Opportunity Employer: Monroe County does not discriminate on the basis of race, color, national origin, gender, religion, age, disability, or military service in employment or the provision of services.

Empleador de Igualdad de Oportunidades: El Condado de Monroe no discrimina por motivos de raza, color, origen nacional, género, religión, edad, discapacidad o servicio militar en el empleo o la prestación de servicios.

Veterans Preference according to Florida State Statute 295.07: Certain service members and veterans, and the spouses and family members of the servicemembers and veterans, receive preference and priority in employment by the state and are encouraged to apply for the positions being filled. Preferencia de Veteranos de acuerdo con el Estatuto del Estado de Florida 295.07: Ciertos miembros del servicio y veteranos, y los cónyuges y familiares de los miembros del servicio y veteranos, reciben preferencia y prioridad en el empleo por parte del estado y se les alienta a solicitar los puestos que se están llenando.