T&E Systems Administrator at MN8 Energy in NY

T&E Systems Administrator

Location: NY, United States

Company Overview:

MN8 Energy is one of the largest independent solar energy and energy storage owner-operators in the U.S., serving enterprise customers with clean energy and complementary solutions, such as battery storage and EV Charging, to enable an electrified, decarbonized world. Originally founded inside of Goldman Sachs in 2017, our fleet has grown to nearly 4-gigawatts of solar, including 850 projects across 28 states, and over 270 megawatts of battery storage projects, with each project tailored to achieve the bold decarbonization targets and goals of our more than 200 blue-chip customers. MN8 is headquartered in New York with offices in Dallas, Boca Raton, Florida and Madrid. For more information: mn8.com.

Position Overview:

The Travel & Expense Systems Administrator is responsible for managing and optimizing MN8 Energy’s travel and expense platform (Navan), ensuring a seamless employee experience while maintaining strong financial controls and policy compliance. This role drives spend visibility, enforces T&E policy, and partners cross-functionally with Finance, IT, and business leaders to improve operational efficiency and cost performance. The position plays a key role in vendor strategy, analytics, and platform governance.

As the Travel & Expense Systems Administrator, you will:

· Serve as the first point of contact for Navan-related support, troubleshooting employee and manager inquiries.

· Manage the centralized support channel and ensure timely resolution of issues across stakeholders.

· Own monthly global T&E spend analysis, identifying trends, risks, and opportunities for cost savings.

· Monitor and enforce T&E policy compliance, flagging exceptions and ensuring appropriate follow-through.

· Lead recurring feedback loops with employees and managers regarding missing receipts, reimbursements, and policy adherence.

· Evaluate platform performance and recommend enhancements to improve user experience and operational efficiency.

· Partner with IT to ensure system configuration aligns with policy requirements and organizational controls.

· Collaborate with Accounting to ensure accurate GL coding and financial reporting alignment.

· Maintain strict confidentiality and discretion when accessing, reviewing, analyzing, and reporting sensitive T&E, financial, and employee-related data

· Oversee corporate card program administration, including change requests for limits and vendor/category controls.

· Drive strategic vendor management initiatives, including sourcing, negotiating, and optimizing travel partnerships.

· Identify opportunities to reduce overall T&E spend through benchmarking and continuous improvement initiatives.

Our ideal candidate will have:

· Bachelor’s degree in Finance, Business Administration, or related field (or equivalent experience).

· 2+ years of experience in travel and expense management, finance operations, or related function.

· Strong analytical skills with experience in spend analysis and reporting.

· Proven ability to manage enterprise platforms (Navan or similar T&E systems preferred).

· Excellent communication skills with the ability to work cross-functionally.

· Proficiency with financial systems and data tools (e.g., Excel, ERP systems).

Preferred Qualifications

· Experience in a high-growth or matrixed organization.

· Familiarity with corporate card programs and expense policy governance.

· Experience negotiating with travel vendors or managing vendor relationships.

Key Competencies:

· Results-driven and accountable

· Strong collaboration and stakeholder management

· Analytical and problem-solving mindset

· Ability to operate in a fast-paced environment

· Continuous improvement orientation

How we set you up for success:

At MN8, we cultivate a culture of equity, through transparency and accessibility, where everyone thrives. We know our most valuable resource is our people. That’s why we offer the following benefits. By investing in you, we know we are investing in the clean energy of tomorrow.

• Medical/Dental/Vision Insurance beginning the 1st of the month following your date of hire

• Paid Time Off

• Paid holidays and floating holidays

• 401(k) with competitive employer match

• Hybrid work schedule including a “work from anywhere” allocation

• Parental leave

MN8 Energy is an Equal Opportunity Employer and fully subscribes to the principles of Equal Employment Opportunity to ensure that all applicants and employees are considered for hire, promotion, and job status without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, marital or familial status.