Business Assistant I at Mission… · Mercury

The Device Assembly Facility (DAF) is seeking a Business Assistant to support the facility in ongoing missions. 

Key Responsibilities

• Direct support of Nuclear Operations Manager’s and Facility management in performing various administrative, clerical, and/or operations support duties and responsibilities including the control, update, and distribution Interoffice Memorandums, Facility Access Lists, Shift Turnover and other administrative documentation.
• Perform administrative duties to aid in various phases of daily activities, such as composing correspondence, gathering/analyzing data for reports, and coordinating project or department activities and requirements with appropriate support groups.
• Assist in scheduling and attending meetings as required by facility management to record minutes and collect information for after action/lessons learned.
• Perform data entry using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports. Enter data and produce reports using other standard office automation or department-specific computer applications.
• Assemble information, such as status reports, for supervisor and other department or project personnel as requested.
• Exchange information with others as directed to aid in the various phases of daily organizational unit activities, such as composing routine correspondence and gathering data for reports.
• Extract data and assemble routine information, make routine calculations as directed and perform routine mathematical computations for various reports.
• Prepare paperwork and help coordinate services for department activities.
• Develop understanding of policies and procedures relevant to area of responsibility. Make recommendations for work process improvements, procedures, and practices.
• Ensure DAF Operations remain updated and aware of department bulletins.
• Maintain appropriate levels of and field requests for additional department supplies.
• Maintain and track personnel-related information, including maintaining DAF Operations training and qualifications through scheduling and coordination with other work groups.
• Assist with operational planning activities and preparation of presentation materials.
• Serve as an Emergency Action Team (EAT) member.
• Perform other tasks as assigned by the Facility Manager.

• High School diploma or equivalent.
• Able to use personal computer, printers, copiers, telephones, fax machines, calculators, and other general office equipment.
• Able to follow oral and written instruction and follow through on all assignments.
• Able to understand policies and procedures to perform assignments and use some creativity and initiative.
• Able to plan/organize work to complete assignments in the most efficient manner and meet required deadlines.
• Able to deal with pressure of handling multiple tasks, complaints, frequent interruptions, and time constraints.
• Knowledge of basic math, grammar, spelling, and punctuation.
• Experience with Microsoft Office Suite of applications.
• Experience working in schedule-driven environments.
• Must possess necessary emotional intelligence and interpersonal skills to promote an environment for open communications, develop mutual trust and teamwork, and facilitate employee self-development.
• The primary work location will be at the Nevada National Security Site (located 75 miles northwest of Las Vegas, Nevada).
• Work schedule will be 4/10s Monday through Thursday (subject to change).
• Pre-placement physical examination, which includes a drug screen, is required. MSTS maintains a substance abuse policy that includes random drug testing.

• Must possess a valid driver’s license.

   

MSTS is required by DOE directive to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants offered employment with MSTS are also subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment. In addition, Applicants for employment must be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship, at least 18 years of age. Reference DOE Order 472.2, “Personnel Security”. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Department of Energy Q Clearance (position will be cleared to this level). Reviews and tests for the absence of any illegal drug as defined in 10 CFR Part 707.4, “Workplace Substance Abuse Programs at DOE Sites,” will be conducted.  Applicant selected will be subject to a Federal background investigation, required to participate in subsequent reinvestigations, and must meet the eligibility requirements for access to classified matter. Successful completion of a counterintelligence evaluation, which may include a counterintelligence-scope polygraph examination, may also be required. Reference 10 CFR Part 709, “Counterintelligence Evaluation Program.”

MSTS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, veteran status or other characteristics protected by law. MSTS is a background screening, drug-free workplace.

Annual salary range for this position is: $17.70 - $26.55.

Starting salary is determined based on the position market value, the individual candidate education and experience and internal equity.