Payroll Technician - Accounting… at Minnesota… · Silver Bay

Summary: The Minnesota Department of Veterans Affairs supports the well-being and quality of life of Minnesotans through essential public services. The Payroll Technician supports the Minnesota State Veterans Home by processing payroll transactions, reimbursements, timekeeping updates, adjustments, reports, and employee inquiries. The role also maintains the EST system, trains staff, and assists with supply stocking and fixed asset tracking and accounting.

Responsibilities:
- Reviewing and processing payroll-related transactions, employee expense reimbursements, and scheduling and timekeeping system (EST) updates
- Monitoring and editing employee time entries
- Processing retroactive payroll adjustments and payouts
- Communicating and resolving time entry issues
- Applying provisions of collective bargaining agreements
- Creating payroll-related reports and files
- Partnering/communicating with Human Resources staff
- Ensure EST is maintained, reviewed, accurate and updated by working with the home's department supervisors and staff to make corrections
- Troubleshoot EST problems
- Analyze and provide timekeeping reports
- Provide EST training to new employees
- Provide assistance with supply stocking and fixed asset tracking and accounting

Required Qualifications:
- One year of accounting related experience, which demonstrates the following knowledge, skills and abilities:
- Knowledge and skills in reviewing and entering employee time and leave in a payroll or timekeeping system(s), such as the State Employee Management System (SEMA4), Enterprise Scheduling and Timekeeping system (EST) or comparable system
- Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze, interpret, and prepare financial information, records and reports; locate errors; and recommend solutions to procedural or other fiscal problems
- Math skills sufficient to calculate, review, adjust and reconcile payroll data
- Skills in data entry and using spreadsheet and word processing software, such as Microsoft Word and Excel, to create spreadsheets and other documents and accurately enter, maintain and report on payroll and timekeeping data
- Communications and customer service skills sufficient to train and guide staff on payroll and timekeeping procedures and requirements
- Ability to read, understand, and apply state and federal laws and collective bargaining agreement (CBA) provisions regarding employee work time, leaves and business expenses

Preferred Qualifications:
- Associate degree or higher in Business, Accounting, Finance or related field
- One or more years of payroll processing experience
- Experience using SEMA4 and/or EST for employee timekeeping and payroll processing
- Experience applying CBA provisions related to employee time and leave
- Experience providing training and support to staff on payroll and timekeeping procedures and requirements

Required Skills: Payroll Processing, Employee Timekeeping Systems (SEMA4/EST), Generally Accepted Accounting Principles (GAAP), Payroll Reconciliation, Microsoft Excel, Microsoft Word, Data Entry, Collective Bargaining Agreement (CBA) Provisions, Training and Staff Support

Benefits: Full employer contribution towards health and dental insurance benefits, Paid vacation and sick leave, 12 paid holidays each year, Low-cost medical, dental, vision, and prescription drug plans, Fertility care, including IVF, Diabetes care, Dental and orthodontic care for adults and children, 6 weeks paid leave for parents of newborn or newly adopted children, Pension plan that provides income when you retire (after working at least three years), Employer paid life insurance to provide support for your family in the event of death, Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury, Tax-free expense accounts for health, dental, and dependent care, Resources that provide support and promote physical, emotional, social, and financial well-being, Training, classes, and professional development, Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov), Employee Assistance Program (EAP) for work/life support, A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance, Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues, Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care