Contract Manager at MindWave in Brussels, Brussels-Capital, Belgium

At MindWave, we’re not just building teams. We’re building a new way of working. We’re creating a community of experts who thrive in a transparent, human, and forward-thinking environment.

We are currently looking for a Contract & Vendor Manager, you will be part of the Procurement, Contract and Vendor Management team within the IT department.

You will work in a complex IT environment that is critical to the continuity of operations. You will be responsible for managing strategic IT procurement projects and for managing and optimising a portfolio of IT contracts with significant financial, operational and regulatory impact.

The primary focus of this role is on applying both commercial and legal expertise to the procurement of IT software and services.

• You will manage complex IT procurement projects end-to-end and define procurement strategies aligned with the organisation’s digital roadmap.
• From an operational perspective, you will lead the requirements definition process in collaboration with internal stakeholders, develop procurement strategies and oversee the preparation of technical specifications, working closely with the Procurement department and the various IT departments involved (subject-matter experts – SMEs).

You lead or coordinate complex public procurement procedures for goods and services, including defining the procurement strategy, overseeing the governance of the evaluation process, and conducting technical and contractual negotiations. You do so in collaboration with the internal Procurement departments, which are responsible for ensuring compliance with public procurement legislation.

In a multi-vendor environment, you are responsible for the overall governance of IT contracts, including performance monitoring (SLAs/KPIs), proactive risk management and corrective actions to ensure business continuity and value creation.

Through your close relationships with internal stakeholders and your knowledge of the IT landscape and market, you gain a thorough understanding of their needs. Together, you develop appropriate contractual solutions, pricing mechanisms, and systems for monitoring and evaluating service delivery (KPIs).

You are responsible for managing relationships with strategic suppliers, including escalation management, complex disputes and high-level negotiations.

You manage a portfolio of critical IT contracts, ensuring clear visibility of deadlines, risks, optimisation opportunities and financial impact.

You contribute directly to cost control, contract optimisation and the management of contractual, financial and regulatory risks.

You act as a business partner and advisor to management, challenging requirements and providing guidance on strategic decisions.

The role involves managing multiple complex procurement projects and contracts simultaneously, with significant financial impact and a direct influence on the continuity of IT services.

🌱 Soft Skills and MindWave Mindset

At MindWave, we value people who are not only strong in what they do, but also in how they work with others.

You take ownership and feel comfortable working with a high level of autonomy. You don’t wait for perfect instructions before moving forward: you explore, challenge assumptions and turn ideas into working solutions.

You combine thoroughness with pragmatism and communicate openly when you see opportunities, risks or better ways of doing things. You enjoy collaborating across disciplines and can explain complex technical ideas clearly.

Curiosity is part of how you work. You’re interested in the possibilities of AI and new technologies, eager to experiment and happy to share what you learn with the wider community.

Above all, you value transparency, trust and human connection. Because at MindWave, we believe the best results come from strong experts who are given the freedom and support to do meaningful work.

Benefits

🧠 A true community of experts, with both natural and planned knowledge-sharing moments such as brown bag sessions on AI, innovation and emerging technology topics.

🏝️ A flexible working culture that combines remote freedom with meaningful connection to your team and the wider MindWave community.

🚀 A transparent and human working environment where you can grow, contribute and be yourself.

🌱 Strong and accessible leadership, with direct interaction and genuine involvement from the CEO in the lives of our consultants and community.

🌍 A long-term, technically challenging project where your work has a visible and meaningful impact.

🔬 The opportunity to work at the intersection of large-scale data engineering, AI and scientific innovation.

⚖️ A competitive employee package including medical insurance, meal vouchers, an annual training budget and a remote-work budget for internet and mobile costs.

🤝For freelancers: full transparency on rates and fees. No surprises, just fairness. 🤝