Office & Operations Coordinator at mimic · Zurich

mimic is an early stage deep tech robotics & AI start-up based in Zurich and supported by leading VCs. We give industry workers a helping hand for tedious manual labor tasks and mitigate labor shortages with a versatile automation platform. Our automation solutions, driven by dexterous robotic hands and cutting edge AI trained on human observations, bring a new level of AI embodiment to the real world.

As an AI Research Scientist (Robot Learning) you will drive frontier AI model development and data flywheel project management for dexterous robotic manipulation. You will shape all aspects of the development of end-to-end AI models for robotics, from large scale multi-task pre-training to specialized fine-tuning and post-training. You will also be responsible for the implementation and management of the data flywheel process, supervising and organizing task specification, data collection, model training and model evaluation in the real world. As an early employee, you will immediately co-lead AI engineering and science in close contact with the founders and early team.

What Excites You

• A varied, hands-on role where no two days are exactly the same.
• Keeping the office running and sorting out practical problems as they come up.
• Helping the founders and team stay organised.
• Working in a fast-moving and fast-growing robotics company.

What Excites Us

• Experience in a startup, scale-up or similarly fast-moving environment.
• Experience with office management and general admin, ideally combined with executive-assistant or founder-support responsibilities.
• Someone who is happy to do the work themselves, follows up and gets things over the line.
• A practical, organised approach and the ability to handle changing priorities.
• Good judgement, discretion and a helpful attitude.
• Comfort with digital tools and picking up new systems.
• Fluent English; German is a plus for local administration and vendor communication.

Responsibilities

• Manage the office day to day: supplies, facilities, access, deliveries, suppliers and anything else that needs sorting out.
• Keep the office tidy, organised and ready for the team and visitors.
• Support the founders with calendars, meeting coordination, travel and other practical requests.
• Handle finance and general administration, including invoices, expenses, payment preparation and related paperwork.
• Keep track of deadlines, open tasks and important documents.
• Follow up with suppliers and other external contacts when needed.
• Notice problems early, prioritise what needs attention and get things done.