Administrative Assistant at Mill Creek… · Tulsa

Summary: Mill Creek Lumber and Supply Company has been in business since 1934 and is a leading provider of quality lumber and building supplies, serving customers across the Midwest. We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant at our Wood Systems Inc. location, where you will provide essential support by performing various administrative and clerical tasks to ensure smooth operations. Responsibilities: - Help maintain a positive and welcoming work environment - Assist with customer and vendor support - Front desk responsibilities including answering phones and helping walk-in customers - Setting up new customers and entering invoicing in accounting software - Help with collection of balances on retail customers - Maintaining historical records on all jobs - Managing time/payroll with employees and export to corporate - Posting all payments, making deposits and doing daily cash reports - Perform general administrative duties: Carry out day-to-day administrative tasks, such as managing correspondence, answering phone calls, responding to emails, scheduling meetings, and maintaining office supplies - Organize and maintain documents: Create and maintain organized filing systems for physical and electronic documents. Ensure documents are accurately labeled, easily accessible, and stored securely - Coordinate meetings and events: Schedule appointments, meetings, and conferences, and make necessary arrangements, including reserving venues, coordinating travel, and preparing meeting materials - Assist with communication: Draft and proofread emails, memos, reports, and other documents. Prepare presentations and spreadsheets as required. Maintain professional and effective communication both internally and externally - Data entry and record keeping: Accurately enter data into relevant systems and databases. Maintain accurate records of various types, such as inventory, expenses, and contacts. Prepare reports and summaries based on collected data as needed - Handle confidential information: Maintain confidentiality and handle sensitive information with utmost discretion, adhering to relevant privacy regulations and company policies - Provide administrative support to management: Assist executives and managers with tasks, including calendar management, travel arrangements, expense reports, and preparing presentations - Collaborate with team members: Work closely with colleagues to ensure efficient coordination and support across different departments. Foster a positive and collaborative work environment - Other duties as assigned Required Qualifications: - High school diploma or equivalent - Proven experience as an administrative assistant or in a similar role - Proven experience in basic accounting - Excellent organizational and time management skills, with the ability to prioritize tasks effectively - Strong attention to detail and accuracy, specifically when dealing with numbers - Proficient in using office software, including word processing, spreadsheets, and presentation tools - Excellent written and verbal communication skills - Strong interpersonal skills and ability to work well with individuals at all levels - Ability to handle multiple tasks and work well under pressure - Discretion and professionalism when handling confidential information - Flexibility and adaptability to changing priorities and tasks Preferred Qualifications: - Additional education or certification in office administration - Experience in manufacturing/construction Required Skills: Basic accounting, Word processing software, Spreadsheet software, Presentation software, Data entry, Record keeping, Calendar management, Travel arrangements, Expense reporting Benefits: Comprehensive health, dental, and vision insurance plans, Retirement savings plan with company matching, Paid time off and vacation policy, Employee discount program on lumber and building supplies, Professional development opportunities and training programs, Company-sponsored events and team-building activities, Safe and supportive work environment, Opportunity for growth and advancement within the company