Administrative Assistant / Coordinator -… at Military… · Location…

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

We have an exciting opportunity for an ADMINISTRATIVE ASSISTANT / COORDINATOR to support leadership and staff on a daily basis.- i.e. Local HR support, collecting of data/info, development & sustainability of reporting tools, station correspondences, project work, Kronos and procurement support, accounting support, First-Choice, Quality initiatives and other similar duties.


Key Responsibilities:
· Administrative duties for the DHL Global Forwarding Facility
· Liaison for record keeping, I-9’s, Workers Comp reporting, and related items including records/reporting
· Aurora / Workflow support, payables
· Maintains the Station I-Share pages, FACTSHEETs
· Interfaces with HR on behalf of station – (i.e. Updates Kronos, completes initial profiles and job requisitions, ensures proper cost center coding, etc.)
· Coordinates all IT related support, equipment tracking, printers, PC disposal, laptops, local records, Security codes, swipe card control
· Plans, coordinates, monthly/annual employee events
· Set-up meetings and conference calls
· Ordering and distribution of office and coffee supplies
· Greeting, checking in and directing visitors
· Answer telephone calls, respond to questions, and direct callers to appropriate parties
· Printers – toner cartridge inventory and distribution
· Coordination of equipment repair
· Schedule meetings, rooms, and setup required equipment
· Arrange lunches upon request
· Sort and distribute mail and packages
· Mail services
· Maintain databases
· Other duties as assigned