Deputy Director, Finance and… at Metropolitan… · New York

Description

Position at MTA Headquarters

JOB TITLE:	Deputy Director, Finance and Administration
DEPT/DIV:	Real Estate
SUPERVISOR:	Director, Finance & Administration Real Estate
WORK LOCATION:	2 Broadway
HOURS OF WORK:	9:00 am - 5:30 pm (7.5 hours/day, or as required)
FULL/PART-TIME	FULL
SALARY RANGE:	$133,519 - $155,000
DEADLINE:	Until filled

This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

Opening:

The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

Job Summary:

The Senior Deputy Director reports directly to the Director, Finance and Administration, and plays a critical role within the Real Estate Department. This position supports the Director by overseeing key financial, administrative, and governance/compliance functions, and by helping shape the strategic, policy, and operational framework for the department. Act as the Department's compliance lead.

The incumbent is responsible for providing oversight, governance, and advanced analytical and policy expertise to ensure effective execution across all Real Estate Department functions. This role will be responsible for (i) the department's procurement activities and contract management including, management of all Procurement related RFPs, contract compliance and tracking; (ii) governance over Department policies and procedures and compliance with them, including ensuring internal processes and reporting integrity and consistency across all the department's lines of business – transaction and tenant management; property and project management; (iii) provide support for the finance team as needed including financial and budget reporting (v) other administrative duties in support of the Department in particular documenting, updating, and tracking of all processes and procedures.

Responsibilities:

• As compliance lead, oversee the administrative staff responsible for department-wide process documentation, reporting consistency, policies and procedures governance, and cross-functional support across transactions, tenant management, property operations, and capital projects while supporting finance team on day-today tasks - including budgeting, reporting, payables/receivables, and revenue tracking.
• Lead the procurement, contract management and fiscal oversight activities of 3rd party vendors including, without limitation, property management; brokerage, architectural, appraisal and other vendors that support Real Estate’s core business in support of the MTA Agencies to ensure compliance with contractual requirements, audit recommendations, and external audit requirements
• Lead administrative team in the handling of all tenant files including handoff of executed deals to GREA (Real Estate’s tenant management vendor) and retrieving them for use by MTA Legal Lead administrative team in the handling of property inventory tracking requests while monitoring and reviewing documentation.
• Coordinate all audits for the Department and ensure the successful implementation of all audit recommendations/corrective actions and compliance with all internal policies and procedures including but not limited to employee and labor relations.

Required Knowledge/Skills/Abilities:

• Strong financial and strategic planning skills which require the ability to develop, maintain, and monitor budgets
• Experience with corporate compliance activities, either internally or as a consultant

Required Education and Experience:

• Bachelor’s Degree in Arts/Sciences (BA/BS) in real estate, finance, accounting, business administration, procurement, or related fields
• Minimum 5 years preparation of budgets, accruals, re- forecasts, and reporting budget variances.
• Minimum 5 years managerial experience including managing a process

The Following is/are preferred:

• Master’s degree in Arts/Sciences (MA/MS) Finance, Accounting, or Administration
• Minimum 3 years audits, procurements, contracts,
• Knowledge of or exposure to property and tenant management systems (Yardi preferred)

Other Information

May need to work outside of normal work hours (i.e., evenings and weekends)

Travel may be required to other MTA locations or other external sites.

According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.