Administrative Assistant at Metropolis… · Windsor…

Summary: SP+, a Metropolis company, is an artificial intelligence company that uses computer vision to enable checkout-free parking experiences. The Administrative Assistant will provide administrative and office support by handling communications, correspondence, records, supplies, meetings, equipment, travel, expenses, invoices, and customer inquiries.

Responsibilities:
- Answer incoming telephone calls
- Compose, edit and/or type business correspondence and basic business documents
- Maintain organizational charts for Department
- Develop PowerPoint presentations for client meetings
- Distribute and sort incoming mail and faxes for office staff
- Send out departmental mail via UPS, FedEx, US Mail, and courier service and/or accept deliveries
- Maintain and order office supplies
- Coordinate conference room reservations or group meetings
- Assist with office management duties as needed (e.g. operate and arrange maintenance of copier, fax machines, computer and other office equipment)
- Maintain correspondence files and other electronic filing and/or hard copy filing either on-site or in storage
- Complete other administrative duties as assigned, such as:
- Make travel arrangements
- Process and submit expense reports on behalf of direct managers
- Submit payment requests for invoices to the Accounts Payable Department
- Respond to customer inquiries (e.g. answer questions regarding the company’s parking facilities and requests for refunds)

Required Qualifications:
- Must be professional and have excellent verbal and written communication skills; Excellent grammar and spelling skills required
- Must be diligent and conscientious; self-starter who can work with minimal supervision
- Must have excellent time management and organizational skills (multi-tasking, prioritization, deadline orientation)
- Must have excellent typing skills (speed and accuracy)
- Proficiency using Microsoft Office Suite (Word, Excel, PowerPoint); Google Mail, Calendars and Docs
- Ability to interact professionally and courteously with clients, customers, office personnel and contractors
- Knowledge of modern office practices and procedures
- A professional appearance/presentation

Preferred Qualifications:
- Preferably at least 40 WPM or better

Required Skills: Microsoft Office Suite, Google Mail, Google Calendar, Google Docs, Typing, Office Administration, Verbal and Written Communication

Benefits: Medical benefits, Dental benefits, Vision benefits, Flexible spending accounts, Long-term disability insurance, Short-term disability insurance, Life insurance, Accident insurance, 401(k), Paid time off