HR Assistant at MetroLink Tulsa in Tulsa, OK

Summary: MetroLink Tulsa is seeking an HR Assistant to perform a variety of administrative duties in day-to-day operations and activities. The role involves maintaining confidentiality, compliance with employment laws, and assisting with various HR functions such as recruitment and employee documentation.

Responsibilities:
- Maintain confidentiality of all company and personnel related information
- Must be able to identify and resolve problems in a timely manner
- Maintain compliance with federal, state, local employment, benefit, and drug testing laws
- Must be able to gather and analyze information skillfully
- Perform general office duties (filing, copying, faxing)
- Prepare and distribute correspondence
- Respond to requests for verification of employment
- Coordinate and process new hire and termination paperwork
- Respond to benefit questions and issues
- Assist with Preparing, maintaining, updating, and submitting reports and logs: Promotions/transfers (ongoing), Pension Cards – (New Hires and Terminations), Keep retirement logs up to date
- Entering new employees in ADP
- Complete E-Verify for new hires
- Maintain I-9 information and ensure that all I-9’s are completed accurately. Remove terminations and destroy according to document retention guidelines
- Complete the checklist for ADP new hires checklist and termination checklist. Forward new hire personnel file and completed checklist to HR Director
- Assist the HR team when necessary
- Attend Human Resources seminars and job fairs, as needed
- Document retention
- Investigate and evaluate external complaints, interview employees, including retrieving, and viewing videos
- Run Birthday & Anniversary Report each month but not limited to ordering and distributing anniversary packets and gifts
- Disciplinary actions as needed, performance counseling
- Follow-up with complaints in a timely manner
- Provide updated report every 2 weeks for Directors’ Meetings
- Monthly reports for Board of Trustees meetings
- Knowledge of MetroLink Tulsa’s Policies, Procedures and Union Contract
- Prepare, maintain, update, and submit reports and logs: Seniority List (1st of month), Termination List (1st of month), Promotion/Transfer Log (ongoing)
- Assist with recruiting (advertising, posting jobs, contacting agencies, job fairs, etc.), when needed
- Assist with performing background checks on applicants, when needed
- Assist with scheduling interviews or interviewing, when needed
- Assist with scheduling pre-employment drug screens/physicals, when needed
- Must report to work on a regular and timely basis
- Perform other incidental duties as may be assigned
- Order MVRs annually (Oct/Nov)
- Must be available to attend training on or offsite
- Assume responsibility for special projects when assigned
- Assume additional responsibilities as directed or required

Required Qualifications:
- High School Diploma or GED required with at least one year of work experience
- Must be able to maintain confidential information
- Must have excellent interpersonal skills and the ability to communicate effectively with the public and co-workers on the telephone, in person, and in group settings
- Excellent grammar, spelling, and punctuation skills are required
- Ability to exhibit a high level of confidentiality and reliability
- Ability to take initiative in completion of tasks
- Good computer knowledge and usage skills
- Requires ability to handle numerous activities at once
- Must be able to work with limited supervision and possess excellent organizational skills
- May be required to lift or push 25 lbs., set up equipment/materials at events, and be able to store office materials overhead
- Requires the ability to sit or stand for long periods
- Requires ability to hear telephone and directions given; visually perform essential functions for satisfactory job performance
- Ability to view visual display terminals for extended periods
- Must be safety conscious and avoid accidents if possible

Preferred Qualifications:
- Associate's degree preferred
- Knowledge of various employment laws and practices is preferred

Required Skills: Employment laws, ADP, E-Verify, I-9 compliance, Background checks, Report preparation, Data entry, Microsoft Office