Front Desk Floater (Full Time) at Metro… · Patchogue

Summary: Metro Physical & Aquatic Therapy is a comprehensive multidisciplinary company that offers various therapy services. They are currently hiring a Front Desk Floater to manage front desk operations and assist clinicians with patient care, ensuring a smooth and welcoming experience for every patient. Responsibilities: - Greets and welcomes patients and visitors with an upbeat attitude and warm, inviting smile—whether in person or over the phone—while answering or directing inquiries and efficiently checking in patients - Delivers a high level of customer service by ensuring patient satisfaction, optimizing provider time, and maximizing treatment room utilization through accurate appointment scheduling in person or via phone - Manages scheduling operations with a focus on growth, including maximizing provider availability and treatment room usage - Maintains on-time patient flow by promptly notifying clinicians of patient arrivals, monitoring service delivery against the schedule, and alerting providers of any delays - Receives and processes incoming faxes promptly, ensuring timely communication and documentation - Performs accurate data entry into the Electronic Medical Record (EMR) system, including patient information, treatment plans, and updates - Generates reports, logs, and lists, including financial reconciliations and patient retention tracking, with a high level of accuracy - Ensures co-pays are tallied, reconciled, and manages credit extended to patients - Sets up new and returning patient cases in Theraoffice, including obtaining and verifying demographic and insurance information - Contacts treating physicians to obtain updated prescriptions for Occupational and Physical Therapy treatments and obtains Plans of Care, updating the system accordingly - Assists patients during therapy by applying heat packs, paraffin dips, helping into pools and onto equipment, monitoring exercise, and guiding through prescribed routines - Educates patients on proper equipment use and exercise techniques to ensure safety and effectiveness - Prepares patients for therapy treatments by providing comfort, assistance, and reassurance - Provides information to patients by answering questions, addressing concerns, and alleviating fears with empathy and professionalism - Maintains patient confidentiality and protects sensitive information in compliance with HIPAA guidelines and clinic policies - Maintains a safe, clean, and organized environment by complying with all procedures, rules, and regulations - Performs light cleaning duties including laundry, treatment table turnover (cleaning and sanitizing), and garbage disposal to ensure a hygienic treatment area - Prepares treatment rooms by sterilizing and delivering equipment and supplies, positioning equipment for therapist access, assisting patients on equipment, and following prescribed protocols before patient arrival - Answers calls from physicians, hospitals, and patients, demonstrating exemplary customer service skills - Maintains physical therapy supplies inventory by monitoring stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies - Performs other duties and assignments as required to support clinic operations and patient care Required Qualifications: - High school diploma or GED is required - Proficiency in Google Suite is required - Strong communication skills and the ability to interact professionally with customers, co-workers, and management, while calmly and effectively resolving client concerns - Ability to work effectively within a team environment - Excellent interpersonal skills and the ability to quickly adapt to new programs - Ability to successfully complete in-service training - Ability to observe, evaluate, and record patients' conditions, reactions, and changes in physical condition - Ability to maintain a professional attitude and conduct in the welfare of patients - Strong record-keeping and report-writing skills - Ability to use logic and problem-solving skills to resolve issues - Ability to work independently under tight deadlines in a rapidly changing environment - Excellent time management and organizational skills - We're looking for career-minded individuals interested in long term-opportunities, not seasonal or temporary roles Preferred Qualifications: - One (1) year of medical office experience preferred, with familiarity in EMR systems a plus - One year of experience in a customer service-oriented role is strongly preferred Required Skills: Electronic Medical Record (EMR) systems, Google Suite, Medical office experience Benefits: Competitive compensation package, 401(k) plan with company matching options, Generous Paid Time Off, A rich benefits package, including medical, dental, life and long-term disability insurance, Progressive Leadership Development Programs, New York's 529 College Savings Program, Employee Perks: discounted rates for entertainment, travel, fitness, insurance plans, etc. through our partnership with Plum Benefits, FSA Plans- pre tax savings plans to pay for unreimbursed medical and dental expenses, travel to & from work, Company Events- Annual Family Field Day, Leadership Retreats, and Holiday Awards Celebration, Medical, dental, vision, 401(k), paid time off, and other benefits are also available, subject to the terms of the Company's plan.