DOCUMENT SPECIALIST at Messerli Kramer, P.A. in Plymouth, MN

Summary: Messerli Kramer, a trusted Twin Cities law firm since 1965, is looking for a full-time, in-person Document Specialist to join their team in Plymouth, MN. The Document Specialist plays a vital role in creating, maintaining, and optimizing legal documents and workflows while collaborating with various teams to ensure efficient execution of legal document workflows aligned with firm policies. Responsibilities: - Create and maintain legal documents/letters based on requests from Legal Assistants, Attorneys, Client Services, and management - Manage and update the Document Workbook detailing all letters and documents in Cogent - Organize and store legacy templates - Assist in the design and creation of reports using Crystal Reports as needed - Foster communication and build relationships with vendors and Client Services (e.g., Cogent, High Cotton, Pitney Bowes) - Collaborate with Audit and Compliance teams to ensure adherence to client and internal compliance standards - Act as a backup for overall workflow maintenance within the collection system - Develop and maintain legal document operating procedures and recommend process improvements - Implement a continuous improvement approach for document management and workflow efficiency - Contribute to operational projects - Prioritize and manage backlog items in alignment with Agile methodologies Required Qualifications: - High School Diploma/GED - Experience in Legal industry a plus - Strong verbal and written communication skills - Ability to engage with both technical and non-technical personnel effectively - Proven ability to manage multiple deadlines and implement process automation to enhance efficiency - Exceptional attention to detail and proofreading capabilities - Basic understanding of legal documents and the legal debt collection process - Basic understanding on how to process bank and wage garnishments - Solid organizational and prioritization skills - Proficiency in Microsoft Office, Cogent, and Crystal Reports - Familiarity with compliance requirements and remediation processes Preferred Qualifications: - Degree in related field Required Skills: Legal document creation, Cogent application, Crystal Reports, Microsoft Office, Legal debt collection process, Bank and wage garnishments processing, Compliance requirements Benefits: Medical, Dental, & Vision Insurance, HSA & FSA Accounts, 401K, with 4% company contribution (after 1 year of service), Paid time off (17 days per year), Paid holidays off (7 days per year + a floating holiday), Company Paid Life Insurance, Employee Assistance Program, Building amenities include: Free parking, onsite restaurant, & onsite free gym