Human Resources Assistant

Summary: Meier Supply Company, Inc. is a leading edge wholesale distributor of HVAC/R products based in Conklin, NY. They are seeking a Human Resources Assistant to manage benefits administration, maintain compliance with employment laws, and support recruiting and onboarding efforts. Responsibilities: - Process benefit enrollments, terminations, and changes for all benefit and retirement plans - Ensure accuracy of benefits data transmitted through EDI interfaces from the HRIS to third-party administrators - Reconcile benefit billing statements and support brokers/TPAs with required documentation - Maintain electronic personnel files in compliance with federal and state employment laws - Process I-9 documentation, E-Verify compliance, and employment verification requests - Ensure all branch locations have proper and current HR/legal postings - Post job openings - Coordinate interview scheduling and applicant communication - Conduct background checks, drug screens, and reference checks - Schedule new hire orientation sessions - Administer the HR support ticket system - Manage the Learning Management System (LMS): upload training, assign courses, track completion, run compliance reports - Support HRIS data entry, updates, and reporting - Serve as first-line support for general HR questions - Support HR communications, announcements, and recognition initiatives - Assist in HR-related events and training logistics Required Qualifications: - Strong attention to detail, accuracy, and confidentiality - Excellent written and verbal communication skills - Ability to manage multiple priorities and deadlines in a fast-paced environment - Strong ethical tendencies and integrity Preferred Qualifications: - Associate or Bachelor's degree in HR, Business Administration, or related field preferred - 1–3 years of HR administrative experience preferred; internship experience considered - Proficiency with Microsoft Office; experience with HRIS/ATS/LMS systems preferred Required Skills: Benefits Administration, Electronic personnel files management, I-9 documentation, E-Verify compliance, Employment verification, Job posting, Interview scheduling, Background checks, Drug screening, Reference checks, New hire orientation, HR support ticket system, Learning Management System (LMS) administration, HRIS data entry, HRIS reporting, Microsoft Office, HRIS, Applicant Tracking System (ATS) Benefits: Competitive Pay includes base wages plus generous performance bonuses, Paid-time off and 8 paid holidays, Comprehensive Medical/Dental/Vision plans protect you and your loved ones, Company-paid Life insurance and Disability benefits, EXCELLENT Retirement benefits through our Employee Stock Ownership Plan (ESOP) and our 401K Retirement plan, Employee recognition – holiday parties, ESOP events, company lunches, gift cards, plus much more