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Senior Strategic Meeting Planning Specialist at Medtronic in Lafayette

ExperiencedOn-siteFull-timeLafayette$82k–$124k/yr

Job Description

Senior Strategic Meeting Planning Specialist

Location: Lafayette, Colorado, United States of America · Onsite

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

As a Strategic Meeting Planning Specialist within the U.S. Surgical Medical Affairs organization, you will support the planning and execution of medical education programs, physician engagement activities, advisory meetings, conferences, and other business-critical events. This team partners closely with Medical Education, Physician Relations, Marketing, Research & Development, and external suppliers to deliver compliant, high-quality experiences that advance education, collaboration, and customer engagement.

This is an onsite role based in Lafayette, Colorado or Boston, Massachusetts. Travel is required to support onsite event execution and stakeholder engagement.

As a Senior Strategic Meeting Planning Specialist, you will lead end-to-end planning and execution of complex meetings, conferences, and medical education programs. This role serves as a trusted partner to cross-functional stakeholders, managing event strategy, registration, travel, budget administration, supplier relationships, logistics, and attendee experience while ensuring operational excellence and compliance with applicable policies and regulations.

Primary Responsibilities

Lead end-to-end planning and execution of internal and external meetings, conferences, symposiums, and medical education programs.
Partner with cross-functional stakeholders to align event objectives, attendee experience, program content, logistics, and execution strategies.
Develop, manage, and reconcile event budgets, including expense tracking, invoice management, cost savings initiatives, and vendor payments.
Source, negotiate, and manage contracts with venues, hotels, suppliers, and event service partners to support successful program delivery.
Design and manage registration processes, attendee communications, travel coordination, and onsite participant support.
Coordinate audiovisual production, event technologies, mobile applications, audience engagement tools, and virtual meeting solutions.
Oversee onsite event operations, including venue setup, food and beverage execution, transportation logistics, and supplier management.
Generate and analyze meeting metrics, attendee data, and post-event reporting to evaluate outcomes and support continuous improvement.

Required Qualifications

High School Diploma or equivalent and 6+ years of meeting or event planning experience; OR Associate's Degree and 4+ years of meeting or event planning experience; OR Bachelor's Degree and 2+ years of meeting or event planning experience.
Experience managing end-to-end event planning and execution, including registration management, attendee communications, travel coordination, and onsite event delivery.
Experience managing event budgets, vendor relationships, contract negotiations, and associated operational processes.
Experience using Cvent or a comparable event management platform to support planning, registration, and reporting activities.
Experience leading projects involving multiple stakeholders and competing priorities.

Preferred Qualifications

Experience supporting medical device, healthcare, or other regulated industry meetings and events.
Experience planning medical education programs, physician-facing events, or corporate meetings.
Experience managing global meetings, attendee travel, and international event logistics.
Certified Meeting Professional (CMP) certification and/or project management certification.
Experience using Salesforce, virtual event platforms, audience response technologies, and event reporting tools.

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

U.S. Work Authorization & Sponsorship

At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.

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Recruitment Fraud Alert

We are aware of phishing scams targeting job seekers. Please keep the following in mind:

Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses.

Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate.

If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments.

If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at AskHR@medtronic.com.

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Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$82,400.00 - $123,600.00This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

Further details are available at the link below:

Medtronic benefits and compensation plans

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.