UNIV - Asset Accounting Manager at Medical… · Columbia

Job Description Summary The position is responsible for managing and coordinating most aspects of the University’s capital asset lifecycle, including capitalization, asset tagging, annual equipment inventory, and financial reporting of capital assets and depreciation. This role leads the review and oversight of purchase documentation, and ensures all activities comply with applicable State laws, University policies, and accounting standards. The position oversees capital asset data integrity within Workday and AIM, conducts subledger-to-ledger reconciliations, and prepares required roll‑forward schedules and journal entries to support quarterly and annual financial reporting and audits. Additionally, the role administers the Employee Performance Management System (EPMS) for assigned staff, provides training across departments, and supports operational continuity through cross‑training and other duties as required.

Entity Medical University of South Carolina (MUSC - Univ)

Worker Type Employee

Worker Sub-Type​ Classified

Cost Center CC002414 University Controller

Pay Rate Type Salary

Pay Grade University-GEN11

Pay Range 66,400.00 - 92,900.00 - 119,500.000

Scheduled Weekly Hours 40

Work Shift

Job Description

The Asset Accounting Manager is responsible for managing and coordinating most aspects of the University’s capital asset lifecycle, including capitalization, asset tagging, annual equipment inventory, and the financial reporting of capital assets and depreciation. The position directs and supervises the review of University purchase documentation to ensure accurate capitalization and asset eligibility, properly records disposal activity, and ensures compliance with applicable State laws, University policies, safety standards, and accounting requirements.

The role oversees capital asset data integrity within the Workday and AIM Asset Management Systems, supervises asset data entry and approvals for Major Moveable Equipment (MME), construction projects, donations, trade-ins, transfers, and retirements, and performs subledger-to-ledger reconciliations. The position prepares and maintains capital asset and accumulated depreciation roll-forward schedules, records and reviews journal entries, and supports interim, quarterly, and annual financial reporting, audits, and other management reporting needs. In addition, the role directs the University’s annual inventory process, provides training and guidance to departmental staff, resolves inventory discrepancies, reports compliance matters to senior management, administers the Employee Performance Management System (EPMS) for assigned staff, and supports operational continuity through cross-training and other duties as required.

Job Responsibilities: 10% Ensure the EPMS process is completed fairly and in accordance with State and University requirements.

20% Directs and supervises the annual inventory process of the University, including training, sending inventory reports, updates, and research. Accountable to senior management for all related compliance issues and applicable laws and regulations.

Success Criteria: Annual inventory is sent out for 100% of major movable equipment as required by state law. Information on departments that fail to complete their annual inventory timely will be distributed to senior management.

20% Directs and supervises the review of all purchase documents for the University. Tasks in this function include: equipment costing $5,000 or more for assigning asset tag numbers; monitoring exception reports; reviewing outstanding purchase orders; visiting campus at a minimum of once per week to tag assets; determining appropriateness for inclusion in the asset system; and ensuring all trackable assets are reconciled and accurately tracked in Workday and AIM.

Success Criteria: Asset records are complete, accurate, and current. Records are reconciled to the general ledger monthly.

20% Provides management of capital asset and accumulated depreciation roll forward schedule, which includes entry of all information of all capital-related ledger accounts and spend categories, by journal entries, for adds, adjustments, transfers, retirements, and depreciation expenses. The information must reconcile and roll forward to the general ledger to complete the Capital asset activity for the yearly financial statement.

Success Criteria: Runs monthly WorkDay roll forward schedule timely and accurately. Report is due by the 25th day of the month.

20% Supervises the timely, detailed input for investment in Plant MME, projects, donations, trade-ins, and changes in WorkDay and AIM Asset Management Systems. Approve all MME addition/retirement reversals in WorkDay and AIM. Responsible for running reports and reconciliation to the WorkDay subledger system for adds, adjustments, and retirements. Supervises the process of retirements and transfer approvals of equipment in the WorkDay and AIM systems and Surplus Warehouse module.

Success Criteria: Asset records are complete, accurate, and current. WorkDay records are reconciled to general ledger monthly. Reports are completed accurately and timely and provided as required for interim reporting, year-end financial reporting, and grant-related reporting. Ensures KPI are established and are used to track performance for all areas of activity. Provides results of KPI measurement to Controller (bi-weekly and quarterly). MME additions/retirements and reversals are approved timely.

5% Other duties and cross-training, as assigned.

Success Criteria: Timely and accurate completion of assigned task. Proper documents are retained and legible. Cross-training with other staff members will be done in a timely manner.

5% Track, collect, and verify that all IT attestation forms are received and completed.

Success Criteria: IT attestation forms and records are complete, accurate, and current.

Additional Job Description

Minimum Requirements:

Education:

Bachelor’s degree in Accounting, Finance, or a closely related field. Master’s degree or CPA certification (Preferred but not required)

Experience:

Minimum 5–7 years of progressive accounting experience, with at least:

3 years in capital asset accounting, fixed assets, or general ledger accounting.

2 years of supervisory or management experience.

Experience in a complex organization (e.g., higher education, government, or large corporate environment) preferred.

Technical Knowledge:

Capital asset accounting principles (capitalization, depreciation, disposals).

GAAP and financial reporting requirements.

Subledger-to-general ledger reconciliations.

Internal controls and audit processes.

Familiarity with state regulations and compliance requirements related to asset management (preferred).

Systems & Tools:

Experience with enterprise financial systems (e.g., Workday or similar ERP systems).

Experience with asset management systems (e.g., AIM or equivalent).

Microsoft Excel (intermediate to advanced level)

Financial reporting and data analysis tools

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees