Student Involvement Program Assistant at McGill… · Green Bay

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Under the supervision of the Associate Director, Student Involvement, this position offers an exciting opportunity to play a key role in fostering peer mentorship and student connections at McGill. As the Student Involvement Program Assistant, you will be responsible for maintaining and optimizing the McGill Mentorship Network platform, ensuring seamless functionality for student mentors and mentees, as well as Program Administrators.

Your responsibilities will include coordinating data collection and reporting, tracking mentorship engagement metrics, and assisting in the development of structured mentorship programs. You will support the New Student Buddy Program by managing mentor-mentee pairings, streamlining communications, and enhancing program resources. Additionally, you will contribute to the ongoing evaluation and refinement of peer mentorship initiatives by collating resources and making them available to users, researching best practices and integrating feedback from participants.

Beyond platform and program management, you will assist with targeted outreach efforts to student groups, update and maintain a comprehensive list of peer support programs and support the promotion of mentorship opportunities through social media, newsletters, and outreach events. You will also work closely with CL&E staff to organize and execute training sessions, tabling events, and engagement campaigns such as the Get Involved campaign and Community Engagement Days.

This position is ideal for someone with strong technical, organizational, and analytical skills, who is passionate about enhancing peer support structures and leveraging digital platforms to foster student connections.

Hiring Unit: Campus Life & Engagement

MAJOR DUTIES AND RESPONSIBILITIES

Duties include, but are not limited to, the following:

• Support the development, implementation, and optimization of mentorship programs through the McGill Mentorship Network platform, ensuring seamless operation for mentors and mentees, as well as Program Administrators.
• Assist with the recruitment, training, and engagement of student mentors and mentees, particularly within the New Student Buddy Program.
• Conduct outreach to student-led peer programs and campus units to strengthen mentorship opportunities and enhance collaboration.
• Liaise with student organizations and university departments to identify and promote existing peer mentorship initiatives, encouraging greater student participation.
• Maintain and update the list of peer support and mentorship programs, ensuring it reflects current offerings and provides valuable resources for students seeking mentorship.
• Research best practices in peer-led engagement programming and contribute to the enhancement of mentorship initiatives.
• Update the calendar of events and participate in data collection efforts to measure the impact of mentorship programs and student participation rates.
• Support tabling opportunities, workshops, and outreach activities designed to increase awareness of peer mentorship programs and other student involvement opportunities.
• Assist in coordinating the "Get Involved" campaign in September and February, supporting mentorship-focused outreach and engagement during Community Engagement Days.
• Provide logistical and administrative support for training, workshops, and events coordinated by CL&E related to peer mentorship and student engagement.
• Perform other duties and tasks as required.
• Some weekend and evening work will be required for special events, especially during August

EDUCATION & EXPERIENCE

• Currently registered as a full-time student in any degree program at McGill University.
• Will be a returning full-time student in Fall 2025.
• Graduate Student, with experience in software management, preferred.
• Work Study eligibility, an asset.
• Spoken French, an asset.
• Experience in leadership and/or peer mentorship programs, an asset.
• Experience with IT and software management, particularly in platforms supporting user engagement, is an asset.
• Previous customer service experience, an asset.
• Experience in training facilitation, an asset.

OTHER QUALIFYING SKILLS AND/OR ABILITIES

• Excellent communication skills, both oral and written.
• Strong attention to detail and time management skills.
• Demonstrated initiative and the ability to work autonomously.
• Ability to be focused and flexible, and work in a busy environment
• Excellent knowledge of McGill campus services, resources, and programs.
• Punctual, organized and professional.
• Self-disciplined, motivated, and reliable.
• Proficiency in Microsoft Suite (Word, Excel, Outlook, PowerPoint), with the ability to leverage these tools for data tracking and reporting.

EMPLOYMENT LEARNING OUTCOMES

As a Student Involvement Program Assistant, you will have the opportunity to learn and/or develop skills in the following areas:

• Student involvement Program Development

• Partnership development

• Peer Programs & Peer Support

• Student Affairs/Student Life

Posting Information:

Please submit your cover letter, C.V. and Work Study approval letter (if applicable)

Deadline to apply: August 25, 2025

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 fluent (spoken) and 3 advanced (written) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

McGill University is committed to equity and diversity within its community and values academic rigour and excellence. We welcome and encourage applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to engage productively with diverse communities.

At McGill, research that reflects diverse intellectual traditions, methodologies, and modes of dissemination and translation is valued and encouraged. Candidates are invited to demonstrate their research impact both within and across academic disciplines and in other sectors, such as government, communities, or industry.

McGill further recognizes and fairly considers the impact of leaves (e.g., family care or health-related) that may contribute to career interruptions or slowdowns. Candidates are encouraged to signal any leave that affected productivity, or that may have had an effect on their career path. This information will be considered to ensure the equitable assessment of the candidate’s record.

McGill implements an employment equity program and encourages members of designated equity groups to self-identify. It further seeks to ensure the equitable treatment and full inclusion of persons with disabilities by striving for the implementation of universal design principles transversally, across all facets of the University community, and through accommodation policies and procedures. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority.