Project Administrator at McGill University in Montréal, Quebec, Canada

Project Administrator Location: Peel 3715 Please refer to the How to Apply for a Job (for External Candidates)job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). TYPICAL FUNCTIONS: (i) Perform and organize activities to support the daily operations of the unit by ensuring that administrative services are carried out in accordance with established goals and objectives. (ii) Implement administrative procedures or systems that are moderately complex in support of the faculty, department or unit’s operations and ensure activities meet or exceed established quality requirements. (iii) Assist with the preparation of operating and capital budgets and research grant applications. (iv) Monitor and reconcile accounts; assist in the preparation of reports and statements. Approve expenditures within established guidelines. (v) Plan meetings, conferences, luncheons and special events. Record and distribute minutes. (vi) Administer computer software licenses and distribution of hardware. (vii) Maintain space inventory and interact with facility service units for required services to the building, such as renovations, security, emergency responses, safety, etc. (viii) Administer physical resources of the unit or building in compliance with University and government regulations. (ix) Compile statistics and data for inclusion in reports. Update documents and reports, either in print or on the website. (x) Provide support for student affairs and academic administrative activities. (xi) Establish and foster effective working relationships by identifying needs and providing support in the delivery of services. (xii) Assess and resolve administrative problems. When appropriate, inform supervisor and formulate recommendations. (xiii) Attend meetings. EDUCATION AND EXPERIENCE: -- DEC III -- Three (3) years’ related experience As one of Montreal's Top Employers, here is what we offer: Competitive benefits package (Health, Dental, Life Insurance) (if eligible) Defined contribution pension plan (with employer contribution up to 10%) (if eligible) Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA) Competitive vacation policy Two (2) personal days Two (2) floating holidays Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day Paid time off over the December holiday period Tuition waiver for regular employees and their dependents Up to two (2) days of remote work per week where the position permits Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4. For a definition of our language proficiency levels, please click here. Minimum Education and Experience: DEC III 3 Years Related Experience / Hourly Salary: (MUNACA Level H) $33.05 - $40.97 Hours per Week: 33.75 (Full time) Supervisor: Professor Position End Date (If applicable): 2027-04-30 Deadline to Apply: 2026-05-21 McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.