Office Assistant C (Exam Coordinator) at McGill… · Montreal

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Hiring Unit: Office of Student Accessibility & Achievement

The Office of Student Accessibility & Achievement (SAA) provides support services and reasonable accommodations to McGill students of all levels of study with documented disabilities of either a permanent, temporary, or episodic nature. ​They foster an accessible and inclusive university experience for McGill’s diverse student population in collaboration with other Student Services and the wider McGill community through resources and services.

Position Summary:

Under the direction of the immediate supervisor, the incumbent may perform some or all of the listed general administration functions. These functions are of high complexity, and the incumbent performs them using general instruction. This position supports the functioning of the Office of Student Accessibility & Achievement (SAA), which may include work at the SAA Downtown Exam Centre as well as exam supervision in various locations at the downtown or Macdonald campus.

• Coordinates the delivery of exams within a location.
• Assists the invigilator in the preparation of student entry, student invigilation, distribution of examination material, and the collection of examinations.
• Acts as a liaison between the unit and internal or external parties to provide various assistance and/or information.
• Acts as a resource person to resolve various issues that may arise during planning, scheduling and events/exams.
• Coordinates communication between students and instructors regarding exam questions.
• Reports issues identified by students and invigilators to the SAA staff in a timely manner. Ensures that every task comply with all exam regulations.
• Responsible for completing all exam-related logs/reports (such as Shift reports, incident reports) during and by the end of each shift.
• Ensures the examination rooms are clean and tidy for the next session; resetting the exam room as needed.
• The list of functions outlined above is representative and not a complete and detailed list of tasks, which may be performed by an incumbent. For example, incumbents may be asked to perform some elements of Office Assistant level “A” and/or “B” in addition to the above-listed functions.

Other Qualifying Skills and/or Abilities

• Work-study preferred. Masters or Ph.D. student at McGill University.
• Previous experience with exam invigilation required.
• Detail-oriented, organized and proven ability to work well in a fast-paced environment.
• Must be comfortable with computer technology. Knowledge of adaptive software is an asset.
• Must be able to work as part of a team and individually.
• Must be available for the mandatory in-person 3hr-training sessions (exact dates to be determined)
• Must be available for this position between January 5, 2026, and April 30, 2026.
• Knowledge of French and English: McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (written, fluent) and a level 4 (oral, fluent) on a scale of 0-4

**OPEN TO MCGILL STUDENTS ONLY**

McGill University is committed to equity and diversity within its community and values academic rigour and excellence. We welcome and encourage applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to engage productively with diverse communities.

At McGill, research that reflects diverse intellectual traditions, methodologies, and modes of dissemination and translation is valued and encouraged. Candidates are invited to demonstrate their research impact both within and across academic disciplines and in other sectors, such as government, communities, or industry.

McGill further recognizes and fairly considers the impact of leaves (e.g., family care or health-related) that may contribute to career interruptions or slowdowns. Candidates are encouraged to signal any leave that affected productivity, or that may have had an effect on their career path. This information will be considered to ensure the equitable assessment of the candidate’s record.

McGill implements an employment equity program and encourages members of designated equity groups to self-identify. It further seeks to ensure the equitable treatment and full inclusion of persons with disabilities by striving for the implementation of universal design principles transversally, across all facets of the University community, and through accommodation policies and procedures. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority.