Communications Assistant B (Scribe -… at McGill… · Montreal

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Hiring Unit: Student Accessibility and Achievement

Position Summary:

The role of a scribe is to support the exam process for a student who is taking their exams with accommodations at Student Accessibility and Achievement. The scribe is responsible for the physical writing/reading of exam responses on behalf of the student dictating their answers.

Scribes are responsible for writing down verbatim what a student dictates during an examination, and reading aloud the response, if requested, for student verification of the scribed text. A scribe is required to have legible handwriting and be proficient in English in order to provide an accurate and legible record (handwritten or typed) from the personal dictation of a student in examination. A scribe does not provide clarification, guidance or opinion during the exam writing process. The scribe may ask the student to spell non-common and discipline specific terminology.

Scribes may be asked to read back material to the student on a one-to-one basis. Scribes might also be asked to draw diagrams and use symbols. Therefore, depending on the subject area and if deemed appropriate by Student Accessibility and Achievement, a scribe may be required to have a background in the subject area they are scribing for.

Primary Duties

• To provide support to the examination process
• To provide support to students with exam accommodations at Student Accessibility and Achievement
• Escorting students from exam rooms during the examination as required (e.g: washrooms)
• Ensuring the examination room is clear and tidied for the next session
• To support student career readiness, we encourage supervisors to additionally describe learning outcomes/skills students can expect to develop in this role.
• Produce an accurate and legible written (handwritten or computer) record of the student’s dictation. Proficient typing skills are required if typing a student’s dictated answers
• Remain neutral throughout the exam – not alter the content produced by the student in any way
• Produce maps, graphs or diagrams according to the student’s instructions (depending on academic field)
• Read back the written answers to the student, as requested
• Ensure exam integrity and security and adhere to exam regulations
• Report incidents such as disturbances or cheating

Other Qualifying Skills and/or Abilities

• Ability to exercise discretion and confidentiality at all times
• Superior and clear communication and listening skills
• Have a positive attitude towards equality and access. Be sensitive and respectful to the needs of students with various learning styles and from diverse educational, social and cultural backgrounds
• Be reliable, punctual and respect professional boundaries at all times
• Accurate and proficient typing and/or legible handwriting skills (sample may be required)
• Ability to write verbatim only what the test-taker says
• Responsive to email communication
• Ability to read aloud clearly, at a normal pace, with good pronunciation, verbatim only the words in the test
• Adhering to McGill University policies and procedures
• Ability to work independently
• Accuracy and attention to detail
• Ability to keep calm under pressure
• Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (written, fluent) and at a level 4 (oral, fluent) on a scale of 0-4.

Education/Experience Required

• Current McGill student (senior undergraduate and graduate students preferred)
• High English proficiency required
• Fluent spoken, reading and writing skills in Greek

Expected Start Date: As soon as possible

Hourly Rate:

$18/hr

Hours of work:

Hours of work cannot be guaranteed. This is an “on-call” position, work hours vary and depend upon need.  

Partake in a 30-minute mandatory (paid) training session by Student Accessibility and Achievement pertaining to the role.

Any questions about the roles and responsibilities of a scribe during an examination setting can be directed to the Casual Staffing and Operations Manager, Bhoomasri Gururajan, at: bhoomasri.gururajan@mcgill.ca

McGill University is committed to equity and diversity within its community and values academic rigour and excellence. We welcome and encourage applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to engage productively with diverse communities.

At McGill, research that reflects diverse intellectual traditions, methodologies, and modes of dissemination and translation is valued and encouraged. Candidates are invited to demonstrate their research impact both within and across academic disciplines and in other sectors, such as government, communities, or industry.

McGill further recognizes and fairly considers the impact of leaves (e.g., family care or health-related) that may contribute to career interruptions or slowdowns. Candidates are encouraged to signal any leave that affected productivity, or that may have had an effect on their career path. This information will be considered to ensure the equitable assessment of the candidate’s record.

McGill implements an employment equity program and encourages members of designated equity groups to self-identify. It further seeks to ensure the equitable treatment and full inclusion of persons with disabilities by striving for the implementation of universal design principles transversally, across all facets of the University community, and through accommodation policies and procedures. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority.