McCombs School of Business - The University of Texas at Austin→
Senior Fellowships and Student Services Coordinator at McCombs… · San…
Skills
Job Description
Job Posting Title: Senior Fellowships and Student Services Coordinator ----
Hiring Department: Lyndon B Johnson School of Public Affairs ----
Position Open To: All Applicants ----
Weekly Scheduled Hours: 40 ----
FLSA Status: Exempt from FLSA ----
Earliest Start Date: Jul 16, 2026 ----
Position Duration: Expected to Continue ----
Location: UT MAIN CAMPUS ----
Job Details:
General Notes
About The University of Texas at Austin
What starts here changes the world.
The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools. By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here.
An organizational priority is to successfully make UT the world’s highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas.
Learn more about UT’s mission and values, and leadership.
About The LBJ School of Public Affairs
The Lyndon B. Johnson School of Public Affairs at the University of Texas at Austin is one of the nation’s premier public policy schools. As Texas’ top-ranked policy school for over five decades, the LBJ School provides unmatched opportunities for students to engage with policymakers, industry leaders and innovators in Austin and beyond. The school is committed to improving the quality of public service in the United States and abroad at all levels of governance and civic engagement. Our goals are to prepare students and professionals for leadership positions in public service, produce interdisciplinary research to advance our understanding of complex societal problems and create solutions, promote effective public policy and management practice and foster civic engagement on issues of public concern.
Committed to advancing the quality of public service, the LBJ School continues to drive education, research and civic engagement at all levels of governance.
Purpose
The Senior Fellowships and Student Services Coordinator will manage fellowship and scholarship operations, administer awards, develop funding strategies, oversee scholarship systems and reporting, support student academic services, and serve as a primary liaison with donors, students, university partners, and school leadership. The position provides analytical and strategic support to leadership to advance enrollment, student success, and stewardship objectives.
Student Services and Academic Program Administration
- Provide student services and academic support for graduate and undergraduate students, advising on enrollment, degree progress, academic status changes, and university policies.
- Maintain student records, reports, and program documentation; coordinate onboarding and student communications; and serve as a liaison with university offices to resolve issues and secure approvals.
Fellowship and Scholarship Program Administration
- Lead fellowship and scholarship administration for the LBJ School, overseeing admissions and continuing-student funding programs, including outreach, application review, award decisions, and compliance.
- Manage fellowship, scholarship, tuition, stipend, and internship awards; exercise independent judgment on eligibility, exceptions, and award modifications; and serve as the primary liaison for students, academic programs, university offices, and external partners on funding matters.
Scholarship Planning, Financial Management, and Data Analysis
- Develop and manage scholarship and fellowship strategies, funding models, award recommendations, budget projections, yield analyses, and multi-year forecasts to support enrollment, student success, and stewardship goals.
- Analyze and reconcile funding, expenditures, commitments, and enrollment data to optimize resource allocation and compliance.
- Prepare reports, dashboards, presentations, and executive analyses for leadership and external stakeholders, while implementing process improvements that enhance efficiency, fiscal stewardship, reporting accuracy, and program effectiveness.
Scholarship Systems, Technology, and Compliance Management
- Serve as the primary administrator for LASSO and other scholarship management systems, overseeing application cycles, review workflows, communications, system configurations, and enhancements.
- Ensure accurate award processing, data integrity, reporting, record retention, and compliance with university requirements, while partnering with university technology and administrative offices to resolve issues and improve scholarship management processes.
Donor Relations and Stakeholder Engagement
- Serve as the primary contact for fellowship and scholarship matters with donors, university partners, and academic units.
- Coordinate donor-funded awards and stewardship activities, provide program reporting and recipient data, and support initiatives that strengthen student funding opportunities and donor engagement.
Required Qualifications
- Bachelor's degree. Minimum of five (5) years of related work experience demonstrating increasing responsibility.
- 3 years of experience in student services, scholarship administration, fellowship administration, higher education administration, enrollment management, financial aid, donor-funded programs, or related areas.
- Experience managing complex records, databases, reporting systems, business processes, analytical, organizational, and project management skills.
- Excellent written, verbal, and interpersonal communication skills.
- High level of proficiency in Microsoft Office programs: Excel, PowerPoint, Word, Outlook, etc.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Previous UT experience or other institution of higher education administering fellowship, scholarship, admissions, or student services administration including student information systems, scholarship management platforms, or related technologies.
- Ability to budget plan, perform financial analysis, forecasting, and enrollment strategy and preparing executive-level reports, dashboards, and presentations.
- Experience working with donor-funded scholarship and fellowship programs.
Salary Range
$52,000 + depending on qualifications
Working Conditions
- May work around standard office conditions.
- Repetitive use of a keyboard at a workstation.
- Use of manual dexterity
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish) [PDF]
- Right to Work Poster (English) [PDF]
- Right to Work Poster (Spanish) [PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.