Physics Senior Grants & Contracts Specialist at McCombs… · San…

Job Posting Title: Physics Senior Grants & Contracts Specialist ----

Hiring Department: Department of Physics ----

Position Open To: All Applicants ----

Weekly Scheduled Hours: 40 ----

FLSA Status: Exempt from FLSA ----

Earliest Start Date: Immediately ----

Position Duration: Expected to Continue ----

Location: UT MAIN CAMPUS ----

Job Details:

The Department of Physics plays a pivotal role in the advancing of knowledge, nurturing the next generation of physicists and making a lasting impact on the world of physics.

The College of Natural Sciences at UT Austin, strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. What starts here really does change the world. For more information about the College of Natural Sciences, please visit. https://cns.utexas.edu.

The university offers an impressive benefits package including:

• Employer paid health insurance (employee premiums covered at 100%; spouse and family premiums at 50%)
• Dental, vision, life and disability insurance options
• Paid vacation and sick leave
• Paid holidays
• Retirement plan

For more details, please see: Prospective Employee Benefits and My Total Rewards.

Job Description

The Senior G&C Specialist will supervise two C&G specialists, responsible for pre-award submissions and post-award activities, document & create processes flows, and other duties as assigned by the Physics Director. Liaise with the Office of Sponsored Projects and other research support offices on campus.

Responsibilities

• Pre-award Support: Review & analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines & regulations including drafting/renewing research agreements. Provide guidance for corrections when proposals do not meet criteria. Provide comprehensive grant proposal development support: research submission process, create detailed budgets & budget justifications, draft, format & copy/edit proposal documents, create an electronic proposal review form, upload proposal application packages to online sponsor interfaces. May research the needs and/or interests of potential sponsors & offers more detailed reference information to faculty initiating proposals. Liaise with the Office of Sponsored Projects (OSP) & other research support offices on campus & ensure accurate & timely submission.
• Post-award Support: Assist with post award actions such as no-cost extensions, credit requests, progress/performance reports, other sponsor requests, and aid in annual reviews for funding sponsors; manage PI status requests, PI changes, grant transfers, account closeout costing transfers and costing allocation changes. Ensure extensions on research projects are requested in a timely manner and follow up on agreement & modification negotiations. Assist faculty with the preparation of financial and/or progress, expiring award reports requested by agencies for award continuation &/or final reports. Prepare reporting related to Effort Verification, monthly spend reports and adhoc account reporting. Manages contract closeout process and audit inquiries.
• Process Improvements & General Assistance: document, modernize, streamline, & implement improvements to enhance processes and create efficiencies. Includes developing procedural documentation & organizing data/files to ensure compliance with records retention & program policies & requirements.
• Supervision: Supervise G&C staff.
• Subaward/Subrecipient Support: Collaborate with UT research offices to draft new subaward agreements & modifications to comply with prime sponsor requirements including all applicable federal, state, or University policies/regulations. Coordinate subrecipient monitoring activities, including collection of subrecipient audit & research compliance information.
• Systems: Utilize internal &/or external systems associated with electronic proposal & subcontract submissions. (I.E., Research Management System (RMS), PAMS, ORCID, NIH Commons, ProposalCentral, Simons Award Manager (SAM), SciENcv, etc.) Including troubleshooting issues with systems as needed.
• Communication & Professional Development: Professional & effective written & oral communication when addressing faculty, staff, & students. Maintaining a high degree of emotional intelligence. Engage with university departments/offices as appropriate. Participate in professional development to remain current with UT, local, state & federal guidelines, regulations, & electronic submission requirements
• Other: Performs related duties as required. At the direction of Director, assist in assignments, tasks, or duties outside of the regular job duties.

Required Qualifications

Bachelor's degree and minimum of five-years’ experience in preparation, processing, and negotiation of research grant and contract proposals. Knowledgeable in federal, state, local and University guidelines and regulations. Experience interpreting policy and implementing procedures. Excellent oral and written communication skills. Experience working effectively with faculty, staff, students, and other university constituencies. Must be agile with change management and working in fast paced environment with competing deadlines. Able to manage long term projects and detail oriented. Excellent customer service skills, including a high degree of emotional intelligence, and ability to act as facilitator. Proficient with MS Word/Excel. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Proficient with UT Austin specific systems/software and electronic proposal submission systems.

Supervisory experience.

Passed the Certified Research Administrator (CRA) exam

Salary Range

$70,000/year + Depending on experience

Working Conditions

· Some lifting and moving of equipment may be required.

· May work in standard office conditions.

Required Materials

· Resume/CV

· Cover Letter

· 3 References

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled into your application. The application is one page, and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.