Executive Assistant Intern at MATSYS Inc. in Sterling, VA

Summary: MATSYS Inc. is a rapidly growing defense manufacturing company focused on delivering high-quality, mission-critical products for its customers. They are seeking a highly organized and adaptable Executive Assistant Intern to support their CEO and President, ensuring smooth operations of the leadership team and office environment. Responsibilities: - Manage complex calendars for the CEO and the President, including scheduling meetings, prioritizing commitments, and resolving conflicts - Coordinate travel arrangements, itineraries, and logistics - Prepare, edit, and organize correspondence, presentations, and briefing materials - Serve as a trusted liaison between executives and internal/external stakeholders - Provide light scheduling and coordination support to other members of the executive team, as needed - Assist with leadership meetings, including scheduling, agenda preparation, and note-taking - Oversee day-to-day office operations to ensure a professional, efficient, and well-functioning workplace - Coordinate internal events, meetings, and team activities - Handle occasional, time-sensitive personal tasks for executives on an emergency basis, with professionalism and discretion - Take on special projects and miscellaneous tasks as needed to support leadership priorities - Be prepared to greet, direct, escort company guests in a professional and efficient manner while making them feel welcomed - Other duties as assigned Required Qualifications: - Must be enrolled (or a recent graduate) from an undergraduate or graduate program - Strong organizational and time management skills with the ability to prioritize effectively and multi-task as necessary - Ability to adapt quickly, work independently, and change priorities - Ability to anticipate and provide solutions for executive needs - Excellent written and verbal communication skills - High level of discretion and professionalism when handling confidential information - Proficiency in Microsoft Office Suite - Experience supporting multiple executives preferred Preferred Qualifications: - Bachelor's degree in English or Communications - 5+ years of experience as an Executive Assistant in a fast-paced environment - Experience in virtual meeting environments, video teleconferencing, and other means of communication Required Skills: Microsoft Office Suite, Executive support, Calendar management, Travel coordination, Meeting coordination, Note-taking, Independence, Discretion