Assistant Principal of Operations -… at Mastery Schools · Philadelp…

About Mastery:

Founded in 2001, Mastery Schools is a public charter network of 23 K-12 schools in Philadelphia and Camden, serving more than 14,000 students.

At Mastery, we’re on a mission to provide all students with the academic and personal skills they need to succeed after graduation and pursue their dreams. Student achievement is not just a goal for our organization; it's the reason we exist, and every member of our team is dedicated to securing student success. We are also committed to pursuing equity, actively disrupting systemic racism, and addressing the disparities that limit our students' choices.

Our culture is built on respect, service, and the belief that the success of our students, their families, and the communities we serve will help us achieve our mission. We foster a positive, open, and inclusive environment where honesty, humor, and continuous improvement are celebrated.

Join us in creating a model urban school district that serves all students with excellence. Together, we can make a lasting impact.

The Opportunity:

The Assistant Principal of Operations ensures the efficient and compliant functioning of all non-academic school operations. This role oversees assessments, procurement, payroll, enrollment, communication, budgets, logistics, compliance, safety, facilities, and transportation. Working closely with school leadership, this position fosters a structured and supportive environment that enhances the educational experience for students and staff.

Duties and Responsibilities:

• Assessments and Testing:

• Oversee standardized and school-based assessments, ensuring smooth administration and compliance.

• Analyze and report assessment data to support school leadership and network reporting.

• Procurement and Budget:

• Manage purchasing processes and expense tracking to ensure responsible budgeting.

• Collaborate with finance teams to maintain budget integrity and align spending with school goals.

• Payroll Administration:

• Ensure accurate and timely payroll processing in coordination with the finance and HR teams.

• Address payroll inquiries and resolve discrepancies.

• Enrollment and Admissions:

• Support the enrollment processes from initial inquiries to admissions.

• Maintain accurate student enrollment records and monitor enrollment trends.

• Communicate effectively with prospective and current families regarding enrollment.

• School Communications:

• Collaborate with the communications team to maintain and update school websites, newsletters, and other platforms.

• Maintain school-based parent communication system.

• Administrative Assistant Management:

• Supervise school administrative assistants, ensuring high level of organization, customer service, and support for school teams, primarily school operations.

• Oversee daily administrative tasks and maintain an efficient office environment.

• Logistics and Events Planning:

• Plan and coordinate school events, meetings, and logistics, including transportation and materials.

• Compliance and Regulatory Adherence:

• Ensure all operations comply with local, state, and federal regulations.

• Manage record-keeping, reporting, and inspections to ensure adherence to health, safety and operational guidelines.

• Safety and Facilities Management:

• Oversee school safety protocols, emergency preparedness, and regular safety drills.

• Coordinate facility maintenance and improvements to ensure a clean, safe, and welcoming environment.

• Transportation Management:

• Manage school transportation services, ensuring safe and efficient student transport.

• Collaborate with transportation providers and school district partners.

• Scheduling and Teacher Coverage:

• Collaborate with school leaders and Network Support Team to design and maintain a schedule that meets curriculum requirements and optimizes student learning experiences.

• Update and adjust schedules as needed to accommodate changes in enrollment, staffing, and academic programs; Maintain accurate and up-to-date records of student schedules, teacher assignments and coverage needs.

• Organize and coordinate daily and long-term coverage for teachers and staff, including substitute teaching services, ensuring all classes have appropriate supervision.

• Communicate clearly with substitutes and support staff regarding expectations, responsibilities, and schedules.

• Track and analyze scheduling data to identify trends, optimize future schedules, and anticipate coverage needs.

Qualifications:

• Detail-oriented with strong organizational skills.
• Effective problem-solving and decision-making abilities.
• Ability to adapt and manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills to work with a diverse range of stakeholders.
• Strong leadership and organizational skills with the ability to manage multiple priorities.
• Commitment to providing a safe and efficient school environment.
• Strong analytical skills to drive data-informed strategies.
• Proficiency in office management software and database systems.

Education and Experience:

• Bachelor’s degree in business administration, education management, or a related field; Master’s degree preferred.
• 3+ years of experience in school operations or a similar role within an educational institution that included compliance, safety regulations, and financial management.

Physical Requirements:

• This role may involve standing for extended periods, moving throughout the school building, lifting school materials, observing classrooms, facilitating school operations, and participating in school events. Reasonable accommodations will be made as needed.

Salary and Bonus Information:

• This role is eligible for a $5,000 bonus as well as up to $5,000 for relocation expenses!
• New-to-Mastery Assistant Principals can expect a starting salary between $108,200 and $125,350, based on experience and education.
• The full salary range for this role is $108,200 to $137,025, with opportunities for growth as your career progresses. All offers are reviewed individually to ensure equity in compensation and to reflect relevant experience.

Mastery's Benefits Package:

We offer a full benefits program and opportunities for professional growth. Some of our most popular benefits include our 403(b) retirement plan for PA employees (with a 5% match from Mastery for full-time employees), enrollment in the State of New Jersey Pension Plan for NJ employees, a robust Employee Assistance Program, mental health and counseling programs, an annual Professional Development Fund, and discounts and perks at a myriad of retailers, travel organizations, insurance providers, and so much more, as well as access to the HealthAdvocate Helpdesk to help you navigate various benefits-related topics. Please go here to see all of our Benefits offerings!

Annual Calendar:

As you plan to make Mastery your new work home, please feel free to review our calendar here. We like to think our calendar is a benefit of working here too!

Why You Should Apply:

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. Mastery may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.