Warranty Coordinator at MasTec Clean… · Fargo

Summary: MasTec Clean Energy & Infrastructure is a renewable energy construction company focused on solar, wind, battery storage, and infrastructure projects. The Warranty Coordinator supports warranty management teams by organizing claims, tracking warranty activities, coordinating with field teams and vendors, preparing documentation, and assisting with billing and reporting.

Responsibilities:
- Promote and comply with all Company safety policies and procedures
- Assist with materials research by retrieving IFC and As-Built designs, RFI, Inspections and observations from ProCore for Warranty Manager and/or field team leaders
- Support coordination efforts of field team leaders as needed in the completion of warranty items
- Generate SM Work orders, cost codes/phase codes to assist with cost tracking
- Generate Purchase Order Requests within MasTec CRT including creation of SOVs from quotes code verifications; monitor approval flow and PO issuance by Procurement
- Maintain and monitor the MasTec CE&I Warranty email address
- Attend Owner meetings and presentations when appropriate
- Monitor Substantial Completion dates and warranty periods to update and maintain corresponding trackers
- Maintain an up-to-date client point-of-contact list
- Collaborate with Procurement to update and maintain a vendor point-of-contact list
- Support the preparation of End of Warranty assignments to client for major equipment
- Assist in compiling backup for non-warrantable / cost plus billing recovery and submit to Billing for payment applications to applicable Owner and/or Vendor/Subcontractor
- Support the preparation of reports and presentations for Warranty Kickoff meetings, Warranty Handover Meetings, etc
- Compose and prepare routine correspondence, such as Vendor claims and Subcontractor management
- Resolve minor ancillary warranty claims when appropriate
- Contribute to special projects as required to meet Quality key initiatives
- Support RCAs as required
- Other duties as assigned

Required Qualifications:
- High school diploma or equivalent required
- One to Three years' experience in an administrative support position; billing or construction experience preferred
- Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward MasTec Renewable Energy's Zero Injury principles
- Ability to multitask in a fast environment
- Common sense understanding to carry out instructions furnished in written, oral or diagram form
- Effective communication skills
- Proficient in Microsoft Office suite and SmartSheet
- Ability to define problems, collect data, establish facts, and draw valid conclusions
- Strong time management skills are crucial for effectively managing tasks and responsibilities including setting clear deadlines, prioritization, task breakdown, organization, self-discipline, flexibility, and contingency planning
- Ability to demonstrate basic construction safety practices/protocols
- Strong attention to detail and ability to follow directions with precise execution
- Ability to travel 15% per year as needed

Preferred Qualifications:
- One to Three years' experience in an administrative support position; billing or construction experience preferred

Required Skills: Microsoft Office, SmartSheet, Construction Safety Practices, Construction Experience, Billing

Benefits: Competitive pay with ongoing performance review and merit increase, 401(k) with company match & Employee Stock Purchase Plan (ESPP), Flexible spending account (Healthcare & Dependent care), Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children, Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount, Discounted National Gym Membership Network, Paid Time Off, Paid Holidays, Bereavement Leave, Military Leave, including Differential Pay and Benefits Continuation, Employee Assistance Program, Short and long-term disability, life insurance, and accidental death & dismemberment, Voluntary life insurance, accident, critical illness, hospital indemnity coverage, Emergency Travel Assistance Program, Group legal plan