Administrative Assistant at MasTec in Pomona, CA

Summary: MasTec Inc is a Fortune 500 company known for building sustainable infrastructure across various industries. The Administrative Assistant AP role involves managing vendor payments, processing invoices, and maintaining accurate financial records while providing excellent customer service to internal departments and vendors. Responsibilities: - Monitor Scanman inbox and ensure all invoices received or properly followed up on - Learns and utilizes Scan Man/DDE to process AP invoices from vendors - Takes ownership in BUs assigned. Actively works with Project Controls and Operations teams to ensure outstanding AP invoices are coded and approved - Actively learn AP best practices by participating in Company sponsored training opportunities and taking advantage of internal best practices passed on by AP management team - Provides excellent customer service to Accounts Payable customers which include all Company internal departments and vendors - Assigns correct business unit (BU) numbers and supplier IDs to invoices received via the OCR Scanman application - As assigned by AP Leads and AP Supervisor, verifies vendor accounts by reconciling monthly statements and related transactions - Maintains historical records by scanning and filing documents - Protects the organization's value by keeping information confidential - Accomplishes accounting and organization mission by completing related results as needed Required Qualifications: - 1+ years of accounting experience required - High School Diploma, GED, or equivalent required - Exposure to financial bookkeeping software - Intermediate-Level knowledge of Microsoft Office Suites (Word, Excel) - Familiar and possess a good understanding of a general ledger - Highly organized, detailed, and thorough - Analytical skills, data entry skills & general math skills Preferred Qualifications: - Experience working in JD Edwards - Understanding of current accounting trends - Prior experience in accounts payable via the construction industry Required Skills: Accounts Payable experience, Accounting software proficiency, Microsoft Office Suite Important Skills: Financial bookkeeping software, General ledger understanding Nice-to-Have Skills: Analytical skills, Data entry skills, General math skills Benefits: 401(k) Plan, Employee Stock Purchase Plan, Health, Dental, & Vision Insurance, Voluntary Life Insurance, Voluntary Short Term & Long-Term Disability, Paid time off