Department Coordinator - MGH Institute of… at Mass General… · Boston

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Job Summary Join Our Team as a Part-Time Department Coordinator!

Are you ready to be part of a prestigious institution that sits at the exciting intersection of higher education and healthcare? The MGH Institute of Health Professions, an esteemed graduate school affiliated with Mass General Brigham, is on the lookout for a talented Department Coordinator to join our team. This role is perfect for those seeking a part-time, in-office position that’s both engaging and benefits eligible!

Qualifications

• High School Diploma or equivalent required. Bachelor’s degree preferred.
• 1-2 years office experience preferred

Skills:

• Strong written and verbal communication skills
• Attention to detail
• Proficiency in Office 365

Why This Role is Perfect for You:

• Flexible Schedule: Enjoy a dynamic 20-hour work week that fits your lifestyle.
• Comprehensive Benefits: Eligible for medical, dental, vision, and retirement plans.
• Central Location: Work right where the action is, in the heart of a vibrant academic and healthcare community.

What You'll Do:

• Administrative Management: Utilize your exceptional organizational skills to process business transactions and manage office tasks.
• Creative Contributions: Bring your creative flair to crafting engaging news briefs and assisting with social media efforts.
• Grow with Us: Embrace the opportunity to develop within a supportive and innovative environment.

Who We’re Looking For:

• Education: High school diploma required; bachelor’s degree preferred.
• Experience: 1-2 years of office experience.
• Skills: Proficiency in Office 365, strong communication abilities, and keen attention to detail.

Are you ready to make a difference in a role that combines creativity with organizational prowess? If this sounds like you, we’d love to meet you! Apply now and become an invaluable part of the MGH Institute of Health Professions family.

Additional Job Details (if applicable) Overview

The MGH Institute of Health Professions, the graduate school for Mass General Brigham located in the Charlestown Navy Yard, sits at the intersection of higher ed and healthcare. Our mission — more critical than ever given the complexity of today’s healthcare systems — is conducted through our academic programs in two schools: School of Nursing and the School of Health and Rehabilitation Sciences, with many programs top-ranked by U.S. News & World Report.

The Office of Strategic Communications operates on parallel tracks, keeping the Institute community and those outside it — including media — informed. Within the Institute community, we communicate information around campus events, gatherings, faculty thought leadership, and accomplishments of our students, faculty, and researchers through a mix of emails, social media, and feature stories that are posted on the homepage and in the MGH Institute Newsroom. Outside the Institute community, we are raising the name recognition of the MGH Institute by alerting media outlets and the community to innovative programs, initiatives, and faculty expertise.

Opportunity

The Department Coordinator is a 20-hour per week, in-office position.

The successful candidate will possess superb organizational skills to process business transactions, handle administrative tasks, and tap into their creative side by taking photos, writing news briefs, and assisting with social media tasks. With the many hats being worn, the successful candidate will grow in a role that encompasses various lines of responsibility. Among the tasks during a given week:

Client Services 33%

To work with our partners within the Mass General Brigham system, you will need an exceptional attention to detail as you:

• Execute purchase orders, submit requisitions and invoices, obtain quotes from vendors, submit change orders and monthly expense reports, obtain scopes of work, and set up new vendors in our financial management system (Workday).
• Work with Finance on accruals and expense transfers (reclass)
• Follow-up with various partners within Mass General Brigham to ensure transactions are in motion

Communications 34%

• Handle photography requests
• Work with Smartsheet (project management system) to input story information, add announcements to intranet, send TV ad displays to Informational Technology department
• Checking tracking service for media hits/mentions of MGH Institute
• Monitoring departmental email account
• Assist in categorizing photos in Photoshelter (photo database)
• Craft monthly Employee Spotlight feature
• Obtain research listings from faculty, then post on intranet

Social Media 33%

• Organize assets (photos, videos, graphics) into labeled folders for easy access
• Monitor competitor accounts and summarize their content themes
• Research trending audio, hashtags, challenges, holidays, observances, and key dates relevant to higher ed/healthcare industry

ABOUT MGH INSTITUTE

MGH Institute of Health Professions is a graduate school in Boston that provides entry-level and post-professional programs in Nursing, Communication Sciences and Disorders, Genetic Counseling, Occupational Therapy, Physical Therapy, and Physician Assistant Studies. The PhD in Rehabilitation Sciences and a PhD and Master of Science in Health Professions Education have been added in recent years along with two new programs: Master of Health Administration in Leadership and Master of Science in Healthcare Data Analytics to meet rising demand for highly educated health care professionals, educators, and researchers. Integrating classroom learning with research and clinical experience, the Institute grants doctoral and master's degrees, awards certificates of advanced study, and offers continuing education to practicing professionals.

MGH Institute of Health Professions is the only degree-granting affiliate in Mass General Brigham (MGB), the largest private employer in the Commonwealth of Massachusetts. The Institute has been recognized multiple times by The Chronicle of Higher Education as a “Great College to Work For.” A leading health sciences educational institution, MGH Institute provides students with outstanding academic programs, many of which are ranked among the best in the nation.

MGH Institute of Health Professions has announced an organization-wide anti-racism initiative to think boldly about race and bring together all members of the Institute community to address systemic racial injustice as well as oppression more broadly. The plan seeks to create a supportive and inclusive campus environment and better support the diverse communities the school serves. We are excited about this initiative and are hiring employees who are committed to justice, equity, diversity, and inclusion and will contribute to our anti-racism and anti-oppression approach.

Remote TypeOnsite

Work LocationOne Constitution Wharf

Scheduled Weekly Hours20

Employee TypeRegular

Work ShiftDay (United States of America)

Pay Range $18.58 - $26.58/Hourly

Grade 3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

**EEO Statement:**1700 The MGH Institute of Health Professions, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.