Grant Manager (hybrid, Seattle) at Mary's Place in Seattle, WA

Description

The Grant Manager role ensures all grant lifecycle activities are coordinated, on track, and clearly communicated—from award through closeout—while program teams and program administrators remain responsible for service delivery and performance. The person in this role uses their expert project management skills and broad understanding of Mary’s Place programs, goals and processes to schedule, track, and drive the fulfillment of all grant-related deliverables and provide expertise in the interpretation of and adherence to funder requirements and administrative guidelines.

The Grant Manager actively engages in Mary’s Place racial equity work – striving for equitable outcomes and taking responsibility for creating, maintaining, and affirming communities for people of color, immigrants, and refugees, trans and gender-non-conforming people, and other populations who routinely encounter systemic oppressions.

This is a full-time, exempt position that reports to the Associate Director of Grants and does not supervise other staff.

This is a full-time, exempt, hybrid position that reports to the Associate Director of Grants and does not supervise other staff. It is based in Seattle, WA. The salary range for this position is $75,000–$85,000 per year, DOE.

Key Responsibilities

Grant Lifecycle Project Management

• Serve as the internal project manager for assigned grants, coordinating timelines, deliverables, reporting milestones, and amendments across departments. • Coordinate organizational review of new funding opportunities and lead the subsequent submission process for new grant applications, including meeting with key internal stakeholders (Programs, Finance, Data) to ensure accurate narrative, proposal development, timely data, and reasonable impact metrics are included in the final application. • Lead post-award kickoff meetings to re-align Program, Finance, and Data teams on grant scope, reporting schedules, budgets, resources needed, and roles/responsibilities. • Maintain team grant calendars, task trackers, and documentation to support visibility and accountability across stakeholders.

Cross-Functional Coordination

• Act as the central point of coordination between Programs, Finance, and Data teams to ensure required inputs for reports and invoices are received on time. • Support communication with internal teams to ensure understanding funder expectations without owning programmatic compliance or service delivery. • Flag risks, delays, or changes early (whether from the funder or the internal team) and facilitate solutions with the appropriate teams.

Funder Communication & Reporting

• Ensure that contracts are fulfilled appropriately and that all grant partners are appropriately recognized and stewarded. • Lead narrative report writing and editing, in partnership with Programs. • Coordinate, compile, and submit funder-required reports, documentation, and invoices using information provided by Programs and Finance staff. • Serve as the primary administrative liaison with government funders for reporting schedules, amendments, monitoring/audits, and closeout processes. • Manage contract amendments, extensions, and closeout documentation in collaboration with the Associate Director of Grants and finance team.

Systems & Process Improvement

• Maintain accurate grant records and tracking systems for assigned funding portfolios. • Collaborate with the Associate Director of Grants to identify opportunities to streamline grant management workflows, templates, and tools.

Requirements

Qualifications & Skills

• 3–5+ years of experience in government grants management, contract management, or related nonprofit roles.

• Demonstrated strength in project management, including managing multiple timelines, stakeholders, and deliverables. • Strong grant writing experience preferred • Experience in coordinating grant reporting, invoicing, and closeout processes. • Strong written and verbal communication skills, with the ability to translate requirements into clear internal action steps. • High attention to detail, strong organizational skills, and comfort working across departments. • Proficiency with grant tracking systems, project management tools, contract/grant portal systems, and Microsoft Office (especially Excel). • Commitment to equity, inclusion, and the organization’s mission.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to converse with and listen to people in many different settings • Ability to use a computer and telephone, as well as other standard office equipment • Frequently required to stand, walk, use fingers, hands, and arms • Ability to occasionally push, pull, lift, and/or carry supplies up to 25 pounds • Work takes place in a social services environment where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required • Ability to travel to program sites and meetings outside the site and around the county • Ability to work in an environment where there may be animals present, including dogs

In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. Mary’s Place will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship to Mary’s Place would result.

Details

In addition, Mary's Place offers the following benefits to full-time staff:

• Medical and dental insurance with the cost for core employee coverage paid at 100% by the company and competitive family rates

• Basic Life Insurance of $50,000 at no cost to employee; option to buy up for additional coverage

• 403(b) plan with a 50% employer match on the first 6% employee contribution. Eligible to participate upon hire; eligible for the match after first year of employment.

• Unlimited use ORCA pass for a small deduction per pay period

• 10 days paid time off (PTO) each calendar year (accrued by pay period)

• 10 days of sick time each calendar year (accrued by pay period)

• 10 days of flexible floating holidays each calendar year (accrued 40 hours on January 1st and 40 hours on July 1st). Prorated based on date of hire for first year of employment.

• Employee Assistance Program

Mary’s Place is an Equal Opportunity Employer. We value a diverse workplace and strongly encourage women, people of color and other underrepresented groups, LGBTQ+ individuals, people with disabilities, foreign-born residents, and veterans to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Salary Description

$75,000–$85,000/yr. DOE