Martell Ventures→
Executive Assistant at Martell… · Kelowna
Skills
Job Description
On-Target Earnings: $80,000 - $90,000 CAD OTE
Location: Kelowna, BC
About Martell Group
The Martell Group exists to build people, brands, and ventures that create meaningful impact. Across our four companies, we combine audience, operators, and execution to launch scalable products and empower ambitious leaders in Media, B2B SaaS, and AI.
Founded by serial entrepreneur and investor Dan Martell (investor in Udemy, Intercom, and Unbounce), we’re building a company that values leadership, growth, and simplicity, and we’re looking for people who live those values too.
Our goal is to attract world-class talent and align people where their impact is greatest. When you apply to Martell Group, you’ll automatically be considered for all open roles across our companies, not just the one you applied for.
Why you shouldn't work here – Radical Transparency from our CEO
About the Role
We are hiring an Executive Assistant to own office operations and act as the Executive Assistant to the Portfolio Growth Leader. This is a fast-paced, high-trust role at the center of daily execution in our Kelowna office.
You will run the office, keep internal operations tight, and ensure the Portfolio Growth Leader is fully supported, organized, and focused on the highest-impact work. This includes calendar and priority management, meeting preparation and follow-up, task tracking, internal coordination, and hands-on operational support across the portfolio.
What You’ll Do
- Support daily operations by managing schedules, internal communications, and task coordination
- Prepare meeting materials, agendas, notes, and track operational action items
- Maintain organized systems in Google Suite, Notion, and project management tools
- Assist in developing and improving operational processes and documentation
- Coordinate with founders, partners, and internal teams for logistics or project support
- Use AI tools and automation to streamline repetitive tasks and workflows
- Help maintain on-site operations, office organization, supplies, and general administrative functions
- Handle confidential and sensitive information with discretion
What You Bring
Required
- 3+ years as an EA, Administrative, or Operations Coordinator role
- Tech-savvy with the ability to learn and leverage AI tools
- Strong proficiency in Google Suite, Slack, Notion, and project management software
- Excellent written and verbal communication skills
- Exceptional attention to detail, organization, and follow-through
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Strong operational mindset. You like efficiency, structure, and clear processes
Preferred
- Operations or project coordination experience
- Experience in process creation, documentation, or workflow optimization
- Previous experience in a fast-moving, high-growth environment