Posting Date

05/12/26

Application Deadline

05/12/26

Pay Range

Anticipated Hiring Range: $20.25 - $22.81 hourly
Full Pay Range: $20.25 - $30.50 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Public Health

About the Position

This job posting is reserved for administrative use only and is not an active open job posting. Please do not apply to this posting unless directed by the Maricopa County Human Resources Department. Unsolicited applications submitted for this posting will not be processed.

If you have questions regarding this posting, please contact Recruitment & Talent Acquisition Services at 602-506-3755.

As a Vital Records Registrar, you will register, correct, and amend vital records and issue certified copies of birth and death certificates while providing guidance to partners and stakeholders, maintaining security, assuring surveillance of public health mortality threats, adhering to financial guidelines, and complying with Arizona State Statutes, administrative codes, and federal requirements.

On-The-Spot Hiring Event
The Maricopa County Public Health Department is hosting an in-person hiring event on Tuesday, May 12th, from 1:00 PM – 5:00 PM. Join us at the Maricopa County Public Health Clinic, located at 1645 E Roosevelt, Phoenix, AZ 85016.

***Selected candidates will be invited to attend on-site interviews. Please note that not all applicants will be scheduled to participate in the event. If invited, bring your resume and be prepared to interview for a career opportunity with Maricopa County!***

About Us

Come work for the Maricopa County Department of Public Health, the 3rd largest health jurisdiction in the U.S.! MCDPH’s mission is to increase the quality of life for our residents by collaborating with the community to develop and implement strategies, programs, and services addressing the emerging and changing needs of public health. We aim to serve Maricopa County residents with a focus on impact and a data-driven approach to our work. We value our staff's unique skills and differences, as well as the varied experiences and disciplines we represent. Together, we are working towards our vision of creating a healthy, thriving Maricopa County for all.

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including an incentive

• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1

• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more!  Work With Us | Maricopa County, AZ

We Require

• Two years of office, administrative, or clerical experience

• High school diploma or GED

• Post-secondary education may substitute for the experience requirement on a year-for-year basis

Other Requirements

• Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire

• Must secure and maintain an Arizona Department of Public Safety Level 1 Fingerprint Clearance Card and complete a background check

• Within one month of hire, all employees will be required to provide evidence of immunity or receive immunizations for vaccine-preventable illnesses for any position within the Maricopa County Department of Public Health; required immunizations include MMR (measles, mumps, rubella), Tdap (whooping cough and diphtheria), Varicella (chickenpox), and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis test

We Also Value

• Three or more years of office, administrative, or clerical experience

• Experience working with U.S. vital records/registration

• Experience working with medical records or in a health-related field, including mortuary science

• Certification as a Public Health or Community Health Worker from an accredited college, or currently enrolled in a Public Health or Community Health Worker program, and eligible to receive certification within six months of hire

Job Contributions

• Apply specialized working knowledge to register live birth, still birth, foundling, death, and fetal death certificates that occur primarily within Maricopa County and the State of Arizona as necessary

• Apply the appropriate Arizona Revised Statutes, Arizona Administrative Codes, policies, and procedures that determine who may or may not lawfully register vital records and obtain certified copies of birth, death, and fetal death certificates

• Review and process administrative orders or court orders submitted for the purpose of creating or amending Arizona vital records. Enters related data into appropriate databases

• Validate all identification and evidentiary documents while maintaining 100% data and identity security of all submissions, including various government-issued identification, evidentiary documents, official files, and records provided by the general public and private or public agencies

• Witness, notarize, and/or process hospital and funeral home correction letters, customer affidavits, court orders, and voluntary acknowledgments of paternity

• Efficiently and accurately address high-volume customer inquiries received in person, telephonically, and via the web, and provide daily activity reports of all vital registration activity to management

• Maintain, reconcile, and update funeral home charge accounts, financial invoices, and accept various payment tenders for services rendered, balance the cash drawer, and reconcile paperwork on a daily basis

• Provide consultation and training to funeral homes, birthing facilities, public partners, and stakeholders regarding the vital registration process

• Coordinate with the Arizona Department of Health Services to resolve any vital registration issues that may be out of compliance

• Adhere to the secure data records retention policies and maintain strict compliance with the management and recording of all vital records data contained within the State of Arizona and Maricopa County retention schedules

Working Conditions

• Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions

• Ability to lift up to 20- 25 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly

• Must be able to participate in emergency response training as scheduled and be available to respond as directed in the event of a public health emergency

Selection Procedure - Maricopa County

The Maricopa County Human Resources Department reserves the right to admit to the selection process only those candidates considered to be the most highly qualified. Those selected will be assessed based on the evaluation of listed education and experience. The hiring authority will interview and select the successful candidate from a list provided by Human Resources.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.  

Apply Now!

Attention Current Maricopa County Employees: As of 1/1/2022, the Judicial Branch of Arizona in Maricopa County formalized itself as a separate entity and employer from Maricopa County. To learn more about how that may affect you please click here.

Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs. 

Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances. 

All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant. 

Judicial Branch facilities are located throughout Maricopa County.  This position may be reassigned to other locations.  Assignments will be made based upon the needs of the department.

The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer. 

Apply Now!